Whether in your office or on the road, having documents scanned and stored electronically means they are available instantly, allowing information to be shared quickly and securely. Let Document Security Solutions provide document scanning, paper to digital conversion services for you.
Document Conversion Services
Our Document Scanning Process
We will work hard to ensure that information and images captured will be of best quality. Our quality control paper to digital conversion services allow us to review all images and data that have been scanned and captured. We then take the time to generate high quality, legible documents from the captured information.
Our dedicated high-volume production scanners employ Kodak’s
premier document scanning software, Kodak Capture Pro to generate superior,
searchable images with intelligent correction and the highest level of data extraction.
Let's talk about your Document Conversion ServicesElectronic Records ManagementPhysical Records Management needs.
Electronic Document Management System (EDMS) Software
Once your documents are digitized, you will need a method of retrieving them. You will be offered choices that best suit your needs:
We can provide you with your own software that sits on your servers that will allow authorized users to search for, view, print, annotate, email, etc. your documents. We utilize the best software technologies and have the expertise to match up your needs with the best solution.
- You control the software and databases
- High performance limited only by your network and storage resources
- Highly customizable
Secure Hosted Web Site
Another popular option to retrieve and use your digitized documents is to have it hosted on a secure web site for your organization. This method allows any authorized user the ability to access company documents via a desktop PC or mobile device. There is no software installed anywhere on your network, but rather the software and the documents are housed on a secure and encrypted web server.
- Rapid deployment with very minimal IT assistance
- No software to purchase, install or maintain
- Tremendous help with business continuity and disaster recovery
Importing Into Your ERP or Other Business Software
Some companies want the flexibility to use their ERP (Enterprise Resource Planning) business software to view and manage their images. We recognizes that your investment in your ERP software is significant, and we have a solution. We can provide you with standard format image and index files that can be imported into any software.
- Customization and features limited only by your ERP software
- Integration with familiar ERP screens means quicker adoption and usage
- Image-enabled ERP applications can permit business process automation
Frequently asked questions
Do you charge by box or weight?
Document Security Solutions charges by the box.
Are books or magazines aceeptable?
For general shredding any paper products are acceptable. We do ask that any and all metal staples are removed from the documents.
What box size do you take?
- Bankers Box: 24.5 (L) x 15.5 (W) x 10.5 (H)
- Standard Storage Box: 15.5 (L) x 12.5 (W) x 10.5 (H)
- File Folders: 8.5 x 11 or Legal
Can I drop off boxes?
Boxes can be dropped but an appointment must be made. Call 877-747-3313 (California), 470-682-2010 (Georgia) or email: shred@documentsecuritysolutions.net
How much do you charge?
Our prices are competitive. Request a quote for your needs by calling (877) 747-3313 (California), (470) 682-2010 (Georgia), or click link to REQUEST A QUOTE
