Email

admin@documentsecuritysolutions.net

Parish Morris

Founder & President

Planning Your Shredding Event

Organizing a shredding event involves several key steps. It’s crucial to choose a reliable shredding company, decide on the size of the event, and carefully manage costs to ensure success.

Selecting the Right Shredding Company

When planning a shredding event, finding the right shredding company is essential. We should look for a company with a strong reputation and positive reviews. It’s important to verify their certifications and ensure they use secure methods for shredding.

Choosing a company that offers mobile shredding services can be very beneficial. These services allow us to shred documents on-site, providing transparency and security. We also need to enquire about their pricing models, such as whether they charge by the hour or by the amount of paper.

Comparing offers from different companies can help us find a cost-effective option. Building a relationship with a company we’ve previously worked with can often result in special rates or added services.

Defining the Scope and Scale

Determining the scope and scale of our shredding event is another important step. We must decide the volume of documents we expect to shred and the number of participants. This helps in planning for the right amount of shredding capacity.

We need to consider the event’s duration and location. A well-chosen location can boost participation and make logistics easier. It’s useful to set clear goals for what we want to achieve with the event, whether it’s community engagement or securing business interests.

Deciding on the appropriate timing and day of the week is also essential to ensure maximum attendance. We can use previous event data or surveys to gauge interest and participation levels.

Budgeting and Cost Management

Budget management is key to our event’s success. We need to create a detailed budget that covers all necessary expenses, including the shredding service, venue rental, and marketing materials.

It’s crucial to identify potential sponsors who can help offset costs. By reaching out to local businesses or community organizations, we can broaden our event’s reach and secure additional funding or resources.

Monitoring and adjusting the budget throughout the planning stages helps us stay on track. By reviewing past events, we can identify areas for potential savings and ensure efficient resource allocation.

Logistics and Security

A line of people dropping off boxes of documents at a secure shredding event, with security personnel overseeing the process

To run a successful shredding event, we need to focus on choosing the right location, keeping documents secure, and issuing proof of secure destruction. Paying attention to these details will help us safeguard confidential information and prevent identity theft.

Choosing a Secure Location

We need a strategic location for our shredding event. It should be easy to find but also suitable for handling the shredding process safely. A parking lot at a community center or a large, easily accessible building is ideal.

Using fencing or barriers can help control access and keep the area secure. This ensures that only authorized personnel handle the documents. Clear signage helps guide participants and maintains order.

Accessibility is key. Our chosen location should accommodate vehicles easily. This will streamline the drop-off process, allowing for a smooth flow of traffic and making sure everyone can participate efficiently and safely.

Ensuring Document Security

Document security is crucial to prevent unauthorized access and ensure information security. We need to staff our event with trained personnel who understand the importance of confidentiality. Their role is to manage how documents move from drop-off to shredding.

Using locked bins and containers at the collection point will increase security, reducing the chances of a breach. These should remain closed until they are ready to be shredded.

Keeping the shredding equipment in plain view reassures participants that their documents are being handled securely. This visible process maintains transparency and builds trust with the community.

Issuing Certificates of Destruction

Once the documents are shredded, it is vital to issue Certificates of Destruction. This certificate serves as proof that the documents were securely destroyed. It provides peace of mind to participants that their sensitive information is safely managed.

We should prepare these certificates in advance to hand them out quickly after shredding occurs. Each certificate should include important details such as the date of destruction, location, and a brief description of the materials destroyed.

Issuing these certificates helps us demonstrate our commitment to secure destruction and establishes trust in our process. Documenting this step ensures the event is not only successful but also secure by standard industry practices.

Marketing and Outreach

To make our shredding event a success, it’s crucial to reach the community effectively. We’ll utilize social media, build partnerships with local businesses, and maintain active communication to ensure a strong turnout.

Leveraging Social Media and Advertising

We should use social media platforms to spread the word about our shredding event. Channels like Facebook, Instagram, and Twitter can help us reach a broad audience. Creating an event page with all the details, such as date, time, and location, ensures easy access to information.

Paid advertising on these platforms can expand our reach. Targeted ads can focus on specific demographics likely to attend. Collaborating with media partners offers another way to amplify our message and attract more participants.

Building Partnerships with Local Businesses

Local businesses can be valuable partners for promoting our event. We can approach them to display flyers or share information through their mailing lists. Offering them a chance to join the event as sponsors also provides them promotional benefits, creating a mutually beneficial relationship.

These partnerships help build our reputation in the community. They show that we are committed to providing valuable services. Additionally, business partnerships can lend credibility and attract more attendees.

Communicating with the Community

Clear communication with our community is key. We ought to provide frequent updates leading up to the shredding event. This can include reminders via email newsletters or community boards, keeping everyone informed.

Engaging with community groups and organizations helps us spread our message further. Attending local meetings or events allows us to speak directly to potential participants. This ensures that everyone interested understands the importance and logistics of our shredding event.

Execution of the Shred Event

Before the shredding event begins, we prepare the site efficiently. We establish clear entry and exit points for vehicles and prepare areas for waiting.

We ensure the mobile shredding truck is in place and ready to operate by the start time. This is central to the event’s success because it handles shredding documents effectively on-site.

Our team of volunteers play a vital role. They guide participants, answer questions, and offer customer service support. We brief them thoroughly to ensure they know their tasks.

A smooth check-in process is crucial. We register participants quickly, ensuring shredding documents are ready. Volunteers collect documents from vehicles to maintain a steady flow.

We keep safety in mind throughout. We make sure the shredding area is safe, with clear boundaries. Staff wear protective gear when handling documents to prevent injuries.

As the event progresses, we monitor the flow of vehicles. If there’s a backup, we assess and adjust our approach to improve efficiency. Communication between the team is essential for smooth operation.

After the last document is shredded, we ensure the site is clean. Volunteers help collect any materials left behind, and we thank participants for their cooperation. Feedback from participants is encouraged to improve future events.

Post-Event Matters

After a community shred-it event, it’s crucial to handle the shredded materials sustainably and assess the event’s success. We can do this by focusing on recycling the shredded materials effectively and gathering feedback for future improvement.

Recycling Shredded Materials

Recycling is an important step following any shredding event. We can partner with local recycling centers that accept shredded paper. Using cross-cut shredding helps ensure that materials are well-processed for recycling. It’s also vital to ensure that staples and paper clips have been removed before recycling.

We may choose to work with professional services that specialize in handling large volumes of shredded materials. Sometimes, these services offer environmentally friendly options and may provide us with certificates of recycling to verify our commitment to sustainability. Collaborating with them reinforces the event’s purpose: protecting identities while conserving resources.

Event Analysis and Feedback

Evaluation is key to improving future community events. After the event, we should gather feedback from participants and volunteers. A short survey can help us collect opinions on logistics, convenience, and service quality.

We should review key metrics such as attendance numbers, volume of shredded materials, and any issues faced. This allows us to pinpoint areas for improvement. Additionally, understanding what worked well during the event can help us replicate these successes next time. Engaging our community in this process fosters a sense of collective responsibility and continuous improvement.

Brian Huff

Brian Huff

Operations Logistics Division

Brian works in the Operations Logistics Division but is also a secondary contact for Services. He is the primary contact for Total Recall, handheld scanners, and barcoding questions or concerns. Brian also manages daily work orders to maintain operations with our Site Operations Coordinators nationwide. Brian is retired from the United States Air Force with 21 years of service. His time in service was spent mainly managing aircraft maintenance and personnel. He has a meticulous eye for quality and is an experienced supervisor and manager. The knowledge and experience gained from his service has ensured an easy transition into the Document Security Solutions team. I plan to grow within Document Security Solutions and master my craft. I am also looking to further my education in both my professional and personal life.

Andrew Mills

Andrew Mills

TRAINING & COMPLIANCE MANAGER

Andrew is Document Security Solutions Training and Compliance Specialist. Andrew onboards and trains all new employees to the standards of DSS. If required, he submits for a background check for each particular location. He organizes and plans individual and company training to ensure that all is current on all required training and policies for DSS. He meets quarterly with all Contracting Officer Representative (COR) and Privacy Officers at each location to assist in inspections requirements and Finally, Andrew has honorably served in the U. S. Navy as a Radio Teletype Morse Code Operator and currently Serves in the U.S. Army as the Senior Intelligence Analyst for EUCOM JAC HQ as the Training and Operations Non Commissioned Officer In Charge (NCOIC) since May of 2022. Andrew has also served as the Lead Intel All Source Training NCOIC of the Army Reserve Intelligence Service Center at Fort Gillem, Ga. Andrew has a total of 32 years of service.

Randy McGinnis

Randy McGinnis

CONTRACTING MANAGER

Randy has 20 years of experience in the United States Air Force working as a Contracting Officer, Fiscal Budget Planner, Communication Technician, as-well-as leading diverse teams that has provided him with priceless experience in Federal Procurement Strategies that make him an indispensable member of the DSS team.Randy is Document Security Solutions Contract Specialist. Randy develops strategic plans to secure future Government contracts, establishes relationships with Government agencies, and markets our capabilities. Additionally, Randy assists the Capture Team as they source Government contracting opportunities daily establishing contract submission, awards, sources sought, and manage administration to existing contracts.

Lisa Ochoa

Lisa Ochoa

Executive Assistant

Lisa provides executive-level support to the Founder and the Chief Operating Officer. She provides additional support to team members to ensure that company goals and objectives are accomplished and that operations run efficiently. Lisa brings 18 years of office experience that is utilized daily by planning and orchestrating work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Latrice Franklin

Latrice Franklin

Business Development Specialist

Latrice Franklin identifies new business opportunities and clients for Document Security Solutions, while developing long term relationships. She uses her craft to develop marketing and sales strategies to help grow the company’s business. Latrice is responsible for coordinating strategies with operations, marketing, and executives to propose new business ideas that can improve revenue margins.

Serene Obak

Serene Obak

Invoice Billing Clerk

Serene is part of DSS’ Quality Assurance Team. Serene understands the work others in her division do and how it impacts her own, therefore collaborating to achieve business’ quality standards, she recognized it’s a key quality of team effort.

Serene communicates with our Vendors and Subcontractors requesting Invoices, Service Tickets, and Certificates of Destruction be submitted weekly, her process is to review for accuracy, which in turn ensures we all receive prompt payment.

Nicole Rogers

Nicole Rogers

Service Manager

Nicole handles logistical coordination of all company contracts. Nicole’s prior military experience as an intelligence Analyst brings all the skill set needed to successfully maintain numerous government and local contract organizing personnel, schedules, and material.

Norris "Chuck" Thurmond

Norris "Chuck" Thurmond

Operations Team Member

Chuck served as an Operations Specialist in the United States Navy. He developed a passion for managing, training, planning, and organizing from conducting domestic and global operations for 24 years on active duty. While transitioning to the civilian world as a member of Document Security Solutions operation team, Chuck utilizes the skills and experience gained to oversee the day-to-day scheduling of services and the movement of personnel and material for a rapidly growing company.

Robert “Bobby” Warden

Robert “Bobby” Warden

Regional Site Operations Coordinator & Compliance Associate

Bobby is the first Regional Site Operation Coordinator for Document Security Solutions. He oversees the day-to-day operations of the Eastern region. His scope of work includes all things training and compliance working hand in hand with Christal in doing so. Bobby served as an Electronics Technician in the U.S. Navy. He cultivated his leadership and organizational skills by leading thousands of Sailors during his 24 years of active-duty service.

Christal Miller

Christal Miller

Training & Compliance Manager

Christal is the Training and Compliance Manager with employees and contractors. The work encompasses handling employee training, badging, and background checks. The goal is to ensure that Document Security Solutions has the most knowledgeable, diligent, and prepared staff possible. Christal’s 22 years in the United States Navy of training and leading hundreds of sailors, is the source of her acquired knowledge and skill to work everyday with the DSS team.

Jack Mussett

Jack Mussett

Scanning Technician

Jack oversees the scanning department. He applies the best practices to the scanning production process and leverages his skills to help Document Security Solutions expand its service offerings. He brings more than twenty years of corporate experience in the application of document management systems, hybrid systems, and end-user training for the paperless world.

Alisha Carey

Alisha Carey

Contract Administrator

Alisha is Document Security Solutions inside Contract Manager. Alisha received her contract Management certification at the University of California Irvine. She is responsible for all contract submissions, awards, modifications, and contract closeouts. Additionally, she assists in the development of DSS’s procurement strategy plan for both SDVOSB set aside and GSA procurement. Since joining DSS Alisha has helped the company win 23 awards in just under 2.5 years.

Darryn DiSanto

Darryn DiSanto

Capture Manager

Darryn creates strategic plans to secure future government contracts. Darryn builds relationships with government agencies and markets our capabilities. Darryn also leads the Capture Team as they source government contracting opportunities daily. Darryn has 20 years of experience in the United States Air Force working in government acquisition, finance, budget, and accounting as well as leading diverse teams has provided him with keen insights and experience that make him an indispensable member of the DSS team.

Donna-Marie Morris

Donna-Marie Morris

Chief Operating Officer

Donnamarie Morris Chief Operating Officer (COO) Design and implement business strategies, plans, and procedures, set comprehensive goals for performance and growth, and Establish policies that promote company culture and vision. Oversees our outsourced Human Resources and the daily operations of the company and the work of executives!
Donnamarie Morris oversees Compliance, and Training develops compliance processes and procedures and reviews implemented training, reviews company policies, and advises on possible risks.
Donnamarie’, goal as the Chief Operating Officer (COO) is to manage all aspects of the organization’s plans and to cultivate a culture of performance and continuous improvement.

Parish Morris

Parish Morris

Founder & President

Parish served as an Administrative Chief and a Military Recruiter in the United States Marine Corps. He retired after serving twenty faithful and honorable years in the United States Marine Corps. As a civilian, Parish quickly realized that his military skills had prepared him to become a Veteran Entrepreneur. Parish managed to use his leadership skills, professional training, education, and the experiences he had gained from traveling around the world to open a mobile document destruction business in Murrietta, California.

  • 877-747-3313