Service Disabled Veteran Owned Small Business

Email

admin@documentsecuritysolutions.net

Parish Morris

Founder & President

The Process of Off-Site Paper Shredding Explained: A Comprehensive Guide

Understanding Off-Site Shredding

A secure shredding truck parked outside an office building, with workers loading boxes of paper onto a conveyor belt leading into the shredder

In our exploration of off-site paper shredding, we look at its essentials. We explain how it ensures the safe disposal of confidential documents and why choosing a secure shredding service is beneficial.

Basics of Document Destruction

Off-site shredding involves transporting sensitive documents to a dedicated facility. Once there, papers are shredded into tiny pieces to ensure they can’t be reconstructed. Using industrial shredders, the process guarantees thorough destruction.

Security is a key factor. We ensure a controlled chain of custody from the time documents leave our control to their arrival at the shredding facility. Companies often provide a certificate of destruction as proof. Transparency and reliability are maintained throughout for peace of mind.

Shredding as a Secure Service

Choosing professional shredding services secures document disposal efforts. Providers handle large volumes efficiently, making them suited for businesses accumulating significant paperwork. Cost-effectiveness is a benefit too, with different pricing models to suit needs.

Security protocols are strong. Some facilities offer viewing rooms where you can watch the shredding. Others include tracking systems that monitor the entire process. Using these services protects against data breaches, ensuring compliance with legal regulations involving information destruction.

Services can extend to scheduled pick-ups or one-time purges of documents. Knowing our documents are kept safe through each step helps maintain trust and integrity in document management.

The Off-Site Shredding Process

The off-site shredding process ensures safe handling of confidential information. It involves careful collection, secure transportation, and a final destruction step that guarantees privacy.

Collection and Transportation

We begin by collecting documents directly from your location. These materials are placed into secure, locked bins. This step ensures a strict chain of custody, keeping your documents safe from unauthorized access. Our team then transports these bins to a shredding facility. During transit, we maintain high security standards to ensure that nothing gets lost or stolen. Vehicles used are equipped with advanced security features. This keeps everything sealed and monitored until arrival at the secure facility.

Destruction and Certification

Once at the shredding facility, your documents are shredded using industrial-grade machines. These machines can handle large volumes efficiently. The shredding itself is quick, reducing paper to tiny, indistinguishable pieces.

After shredding, a certificate of destruction is provided. This certificate is important as it serves as proof that the documents have been properly destroyed. It shows compliance with privacy laws and helps assure you that your confidential information is no longer accessible.

Compliance and Accreditation

A large industrial paper shredder in action, with shredded paper flying out and being collected in a secure container

When it comes to off-site paper shredding, compliance is crucial. We must follow certain laws to protect sensitive information. Some key regulations include HIPAA for healthcare, FACTA for consumers, and GLBA for financial records. Our adherence to these rules helps us protect our clients and their data.

Being NAID AAA certified is another important accreditation for us. This certification ensures that our shredding service meets high standards for security and professionalism. It involves regular audits and checks, so we maintain the trust of those we serve.

There are different shredding options, such as mobile shredding, onsite shredding, and drop-off shredding. Each has specific benefits, but off-site shredding ensures thorough handling and disposal. Our off-site service is designed to meet regulatory standards and ensure document security. Accreditation and compliance are not just about following rules. They are about ensuring that our clients’ information is handled with care and integrity. By being compliant and accredited, we show our commitment to maintaining confidentiality and trust.

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Dependable On-Site Scan & Shred, Inc. is a premier paper shredding and hard drive destruction company headquartered in Kennesaw, GA, with staff representatives in Washington, DC.

As a service-disabled veteran-owned small business and SBA Certified 8A Program Participant, they offer document security solutions to commercial and government clients.

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CALIFORNIA

Mailing Address

28039 Scott Road D-239, Murrieta, CA 92563

Phone

(877)-747-3313

GEORGIA

Physical Address

2105 Barrett Park Dr. NW Ste. 106, Kennesaw, GA 30144

Phone

(470) 682-2010

Office Hours

M-F: 8am - 4:30pm EST

Brian Huff

Brian Huff

Operations Logistics Division

Brian works in the Operations Logistics Division but is also a secondary contact for Services. He is the primary contact for Total Recall, handheld scanners, and barcoding questions or concerns. Brian also manages daily work orders to maintain operations with our Site Operations Coordinators nationwide. Brian is retired from the United States Air Force with 21 years of service. His time in service was spent mainly managing aircraft maintenance and personnel. He has a meticulous eye for quality and is an experienced supervisor and manager. The knowledge and experience gained from his service has ensured an easy transition into the Document Security Solutions team. I plan to grow within Document Security Solutions and master my craft. I am also looking to further my education in both my professional and personal life.

Andrew Mills

Andrew Mills

TRAINING & COMPLIANCE MANAGER

Andrew is Document Security Solutions Training and Compliance Specialist. Andrew onboards and trains all new employees to the standards of DSS. If required, he submits for a background check for each particular location. He organizes and plans individual and company training to ensure that all is current on all required training and policies for DSS. He meets quarterly with all Contracting Officer Representative (COR) and Privacy Officers at each location to assist in inspections requirements and Finally, Andrew has honorably served in the U. S. Navy as a Radio Teletype Morse Code Operator and currently Serves in the U.S. Army as the Senior Intelligence Analyst for EUCOM JAC HQ as the Training and Operations Non Commissioned Officer In Charge (NCOIC) since May of 2022. Andrew has also served as the Lead Intel All Source Training NCOIC of the Army Reserve Intelligence Service Center at Fort Gillem, Ga. Andrew has a total of 32 years of service.

Randy McGinnis

Randy McGinnis

CONTRACTING MANAGER

Randy has 20 years of experience in the United States Air Force working as a Contracting Officer, Fiscal Budget Planner, Communication Technician, as-well-as leading diverse teams that has provided him with priceless experience in Federal Procurement Strategies that make him an indispensable member of the DSS team.Randy is Document Security Solutions Contract Specialist. Randy develops strategic plans to secure future Government contracts, establishes relationships with Government agencies, and markets our capabilities. Additionally, Randy assists the Capture Team as they source Government contracting opportunities daily establishing contract submission, awards, sources sought, and manage administration to existing contracts.

Lisa Ochoa

Lisa Ochoa

Executive Assistant

Lisa provides executive-level support to the Founder and the Chief Operating Officer. She provides additional support to team members to ensure that company goals and objectives are accomplished and that operations run efficiently. Lisa brings 18 years of office experience that is utilized daily by planning and orchestrating work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Latrice Franklin

Latrice Franklin

Business Development Specialist

Latrice Franklin identifies new business opportunities and clients for Document Security Solutions, while developing long term relationships. She uses her craft to develop marketing and sales strategies to help grow the company’s business. Latrice is responsible for coordinating strategies with operations, marketing, and executives to propose new business ideas that can improve revenue margins.

Serene Obak

Serene Obak

Invoice Billing Clerk

Serene is part of DSS’ Quality Assurance Team. Serene understands the work others in her division do and how it impacts her own, therefore collaborating to achieve business’ quality standards, she recognized it’s a key quality of team effort.

Serene communicates with our Vendors and Subcontractors requesting Invoices, Service Tickets, and Certificates of Destruction be submitted weekly, her process is to review for accuracy, which in turn ensures we all receive prompt payment.

Nicole Rogers

Nicole Rogers

Service Manager

Nicole handles logistical coordination of all company contracts. Nicole’s prior military experience as an intelligence Analyst brings all the skill set needed to successfully maintain numerous government and local contract organizing personnel, schedules, and material.

Norris "Chuck" Thurmond

Norris "Chuck" Thurmond

Operations Team Member

Chuck served as an Operations Specialist in the United States Navy. He developed a passion for managing, training, planning, and organizing from conducting domestic and global operations for 24 years on active duty. While transitioning to the civilian world as a member of Document Security Solutions operation team, Chuck utilizes the skills and experience gained to oversee the day-to-day scheduling of services and the movement of personnel and material for a rapidly growing company.

Robert “Bobby” Warden

Robert “Bobby” Warden

Regional Site Operations Coordinator & Compliance Associate

Bobby is the first Regional Site Operation Coordinator for Document Security Solutions. He oversees the day-to-day operations of the Eastern region. His scope of work includes all things training and compliance working hand in hand with Christal in doing so. Bobby served as an Electronics Technician in the U.S. Navy. He cultivated his leadership and organizational skills by leading thousands of Sailors during his 24 years of active-duty service.

Christal Miller

Christal Miller

Training & Compliance Manager

Christal is the Training and Compliance Manager with employees and contractors. The work encompasses handling employee training, badging, and background checks. The goal is to ensure that Document Security Solutions has the most knowledgeable, diligent, and prepared staff possible. Christal’s 22 years in the United States Navy of training and leading hundreds of sailors, is the source of her acquired knowledge and skill to work everyday with the DSS team.

Jack Mussett

Jack Mussett

Scanning Technician

Jack oversees the scanning department. He applies the best practices to the scanning production process and leverages his skills to help Document Security Solutions expand its service offerings. He brings more than twenty years of corporate experience in the application of document management systems, hybrid systems, and end-user training for the paperless world.

Alisha Carey

Alisha Carey

Contract Administrator

Alisha is Document Security Solutions inside Contract Manager. Alisha received her contract Management certification at the University of California Irvine. She is responsible for all contract submissions, awards, modifications, and contract closeouts. Additionally, she assists in the development of DSS’s procurement strategy plan for both SDVOSB set aside and GSA procurement. Since joining DSS Alisha has helped the company win 23 awards in just under 2.5 years.

Darryn DiSanto

Darryn DiSanto

Capture Manager

Darryn creates strategic plans to secure future government contracts. Darryn builds relationships with government agencies and markets our capabilities. Darryn also leads the Capture Team as they source government contracting opportunities daily. Darryn has 20 years of experience in the United States Air Force working in government acquisition, finance, budget, and accounting as well as leading diverse teams has provided him with keen insights and experience that make him an indispensable member of the DSS team.

Donna-Marie Morris

Donna-Marie Morris

Chief Operating Officer

Donnamarie Morris Chief Operating Officer (COO) Design and implement business strategies, plans, and procedures, set comprehensive goals for performance and growth, and Establish policies that promote company culture and vision. Oversees our outsourced Human Resources and the daily operations of the company and the work of executives!
Donnamarie Morris oversees Compliance, and Training develops compliance processes and procedures and reviews implemented training, reviews company policies, and advises on possible risks.
Donnamarie’, goal as the Chief Operating Officer (COO) is to manage all aspects of the organization’s plans and to cultivate a culture of performance and continuous improvement.

Parish Morris

Parish Morris

Founder & President

Parish served as an Administrative Chief and a Military Recruiter in the United States Marine Corps. He retired after serving twenty faithful and honorable years in the United States Marine Corps. As a civilian, Parish quickly realized that his military skills had prepared him to become a Veteran Entrepreneur. Parish managed to use his leadership skills, professional training, education, and the experiences he had gained from traveling around the world to open a mobile document destruction business in Murrietta, California.

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