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admin@documentsecuritysolutions.net

Parish Morris

Founder & President

Understanding On-Site vs Off-Site Shredding

A mobile shredding truck parked next to a stack of paper boxes outside an office building, with a worker feeding paper into the shredder

When deciding between on-site and off-site shredding, it’s crucial to weigh their differences.

Both options provide secure ways to destroy documents, but they operate distinctly and come with separate benefits and drawbacks.

Defining On-Site and Off-Site Shredding

On-site shredding, also known as mobile shredding, involves a shredding provider coming directly to a location with a specialized truck. This allows us to witness document destruction firsthand.

It provides immediate security, as sensitive documents never leave the premises before being destroyed.

Off-site shredding takes place at a shredding facility. Documents are collected and securely transported to the facility where they are shredded.

This can be a more cost-effective choice, especially for businesses with large volumes of paper shredding needs.

Pros and Cons of Each Shredding Service

On-site shredding offers the peace of mind of seeing the documents shredded instantly. We can ensure that everything is handled properly right at our location.

The service may cost more, but it adds an extra layer of security.

Off-site shredding might be less expensive since the processing is done at a shredding facility with industrial-grade equipment.

While bringing our documents to an off-site location might introduce a transportation security risk, reputable shredding services take measures to keep documents secure during transit.

Security and Compliance in Document Shredding

A secure shredding truck parked next to an office building, with a worker loading boxes of documents onto a conveyor belt

When handling document shredding, it’s crucial for us to ensure data security and meet all legal standards.

We must focus on proper procedures, including obtaining certificates and verifications, to confirm destruction.

Ensuring Data Security During Shredding

Protecting sensitive information is our top priority. To achieve this, using secure facilities for document storage before shredding is essential.

We ensure that all materials are shredded beyond reconstruction, by employing robust machines that meet NAID AAA certified standards.

Maintaining a strong chain of custody is important too. This involves specific employees who track documents from pickup to destruction.

Such measures curb risks of data breaches, which could expose private information.

Meeting Legal and Industry Standards

Several laws govern how we handle document destruction. For instance, the Health Insurance Portability and Accountability Act (HIPAA) requires that medical records are disposed of securely.

Similarly, FACTA demands secure disposal of consumer information, while the Gramm-Leach-Bliley Act (GLBA) focuses on financial data privacy.

Our legal compliance ensures that all these are met to protect our clients. Keeping up with these regulations helps us avoid hefty fines and maintain trust.

Understanding specific industry requirements and consistently applying them in our shredding process is key to our services.

Certificates and Verification of Destruction

After we complete shredding, providing a Certificate of Destruction is crucial for verification.

This document serves as proof that sensitive data has been securely destroyed in accordance with NAID certification standards.

The certificate details when, where, and how the materials were handled. It also serves as a record that can be vital in audits or when responding to regulatory inquiries.

Through careful documentation of our destruction processes, we offer assurance and transparency to our clients. This strengthens their trust in our ability to protect their data.

Considerations for Choosing Shredding Services

When selecting a shredding service, we need to evaluate several critical factors that ensure our documents are disposed of securely and responsibly.

Key aspects include assessing service flexibility, understanding cost-effectiveness, and considering environmental responsibilities.

Assessment of Service Flexibility and Convenience

Flexibility and convenience are key. Some shredding companies offer scheduled pickups, while others provide on-demand services.

Mobile shredding trucks come to our location, allowing us to watch the process, which can be reassuring for handling sensitive documents.

Service providers often use an industrial-grade shredder for both types of service. Certificates of destruction are usually issued, providing proof that data is securely destroyed.

It’s vital to find a provider certified by reputable organizations like NAID AAA or GSA for added assurance.

Understanding Cost and Service Effectiveness

We should consider both cost and service effectiveness when choosing a shredding service provider.

Comparing prices and understanding what is included is crucial. Some companies offer discounts for regular service agreements, which may be beneficial for businesses with frequent needs.

We should evaluate if the provider’s charges include added benefits like GPS-tracked vehicles for more secure transport and customer service support.

A balance between cost and security ensures our sensitive documents are managed without compromising quality or security.

Environmental Impact and Recycling Efforts

Environmental responsibility is becoming more critical.

Many shredding companies prioritize recycling, playing a part in reducing our ecological footprint.

It’s important to choose a provider that recycles the shredded paper, turning waste into reusable materials.

We should assess if the provider is actively reducing their environmental impact.

Companies often follow strict guidelines, emphasizing both secure data disposal and sustainable practices.

Engaging with an eco-friendly service can help us align our practices with broader environmental goals.

Brian Huff

Operations Logistics Division

Brian works in the Operations Logistics Division but is also a secondary contact for Services. He is the primary contact for Total Recall, handheld scanners, and barcoding questions or concerns. Brian also manages daily work orders to maintain operations with our Site Operations Coordinators nationwide. Brian is retired from the United States Air Force with 21 years of service. His time in service was spent mainly managing aircraft maintenance and personnel. He has a meticulous eye for quality and is an experienced supervisor and manager. The knowledge and experience gained from his service has ensured an easy transition into the Document Security Solutions team. I plan to grow within Document Security Solutions and master my craft. I am also looking to further my education in both my professional and personal life.

Andrew Mills

TRAINING & COMPLIANCE MANAGER

Andrew is Document Security Solutions Training and Compliance Specialist. Andrew onboards and trains all new employees to the standards of DSS. If required, he submits for a background check for each particular location. He organizes and plans individual and company training to ensure that all is current on all required training and policies for DSS. He meets quarterly with all Contracting Officer Representative (COR) and Privacy Officers at each location to assist in inspections requirements and Finally, Andrew has honorably served in the U. S. Navy as a Radio Teletype Morse Code Operator and currently Serves in the U.S. Army as the Senior Intelligence Analyst for EUCOM JAC HQ as the Training and Operations Non Commissioned Officer In Charge (NCOIC) since May of 2022. Andrew has also served as the Lead Intel All Source Training NCOIC of the Army Reserve Intelligence Service Center at Fort Gillem, Ga. Andrew has a total of 32 years of service.

Randy McGinnis

CONTRACTING MANAGER

Randy has 20 years of experience in the United States Air Force working as a Contracting Officer, Fiscal Budget Planner, Communication Technician, as-well-as leading diverse teams that has provided him with priceless experience in Federal Procurement Strategies that make him an indispensable member of the DSS team.Randy is Document Security Solutions Contract Specialist. Randy develops strategic plans to secure future Government contracts, establishes relationships with Government agencies, and markets our capabilities. Additionally, Randy assists the Capture Team as they source Government contracting opportunities daily establishing contract submission, awards, sources sought, and manage administration to existing contracts.

Lisa Ochoa

Executive Assistant

Lisa provides executive-level support to the Founder and the Chief Operating Officer. She provides additional support to team members to ensure that company goals and objectives are accomplished and that operations run efficiently. Lisa brings 18 years of office experience that is utilized daily by planning and orchestrating work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Latrice Franklin

Business Development Specialist

Latrice Franklin identifies new business opportunities and clients for Document Security Solutions, while developing long term relationships. She uses her craft to develop marketing and sales strategies to help grow the company’s business. Latrice is responsible for coordinating strategies with operations, marketing, and executives to propose new business ideas that can improve revenue margins.

Serene Obak

Invoice Billing Clerk

Serene is part of DSS’ Quality Assurance Team. Serene understands the work others in her division do and how it impacts her own, therefore collaborating to achieve business’ quality standards, she recognized it’s a key quality of team effort.

Serene communicates with our Vendors and Subcontractors requesting Invoices, Service Tickets, and Certificates of Destruction be submitted weekly, her process is to review for accuracy, which in turn ensures we all receive prompt payment.

Nicole Rogers

Service Manager

Nicole handles logistical coordination of all company contracts. Nicole’s prior military experience as an intelligence Analyst brings all the skill set needed to successfully maintain numerous government and local contract organizing personnel, schedules, and material.

Norris "Chuck" Thurmond

Operations Team Member

Chuck served as an Operations Specialist in the United States Navy. He developed a passion for managing, training, planning, and organizing from conducting domestic and global operations for 24 years on active duty. While transitioning to the civilian world as a member of Document Security Solutions operation team, Chuck utilizes the skills and experience gained to oversee the day-to-day scheduling of services and the movement of personnel and material for a rapidly growing company.

Robert “Bobby” Warden

Regional Site Operations Coordinator & Compliance Associate

Bobby is the first Regional Site Operation Coordinator for Document Security Solutions. He oversees the day-to-day operations of the Eastern region. His scope of work includes all things training and compliance working hand in hand with Christal in doing so. Bobby served as an Electronics Technician in the U.S. Navy. He cultivated his leadership and organizational skills by leading thousands of Sailors during his 24 years of active-duty service.

Christal Miller

Training & Compliance Manager

Christal is the Training and Compliance Manager with employees and contractors. The work encompasses handling employee training, badging, and background checks. The goal is to ensure that Document Security Solutions has the most knowledgeable, diligent, and prepared staff possible. Christal’s 22 years in the United States Navy of training and leading hundreds of sailors, is the source of her acquired knowledge and skill to work everyday with the DSS team.

Jack Mussett

Scanning Technician

Jack oversees the scanning department. He applies the best practices to the scanning production process and leverages his skills to help Document Security Solutions expand its service offerings. He brings more than twenty years of corporate experience in the application of document management systems, hybrid systems, and end-user training for the paperless world.

Alisha Carey

Contract Administrator

Alisha is Document Security Solutions inside Contract Manager. Alisha received her contract Management certification at the University of California Irvine. She is responsible for all contract submissions, awards, modifications, and contract closeouts. Additionally, she assists in the development of DSS’s procurement strategy plan for both SDVOSB set aside and GSA procurement. Since joining DSS Alisha has helped the company win 23 awards in just under 2.5 years.

Darryn DiSanto

Capture Manager

Darryn creates strategic plans to secure future government contracts. Darryn builds relationships with government agencies and markets our capabilities. Darryn also leads the Capture Team as they source government contracting opportunities daily. Darryn has 20 years of experience in the United States Air Force working in government acquisition, finance, budget, and accounting as well as leading diverse teams has provided him with keen insights and experience that make him an indispensable member of the DSS team.

Donna-Marie Morris

Chief Operating Officer

Donnamarie Morris Chief Operating Officer (COO) Design and implement business strategies, plans, and procedures, set comprehensive goals for performance and growth, and Establish policies that promote company culture and vision. Oversees our outsourced Human Resources and the daily operations of the company and the work of executives!
Donnamarie Morris oversees Compliance, and Training develops compliance processes and procedures and reviews implemented training, reviews company policies, and advises on possible risks.
Donnamarie’, goal as the Chief Operating Officer (COO) is to manage all aspects of the organization’s plans and to cultivate a culture of performance and continuous improvement.

Parish Morris

Founder & President

Parish served as an Administrative Chief and a Military Recruiter in the United States Marine Corps. He retired after serving twenty faithful and honorable years in the United States Marine Corps. As a civilian, Parish quickly realized that his military skills had prepared him to become a Veteran Entrepreneur. Parish managed to use his leadership skills, professional training, education, and the experiences he had gained from traveling around the world to open a mobile document destruction business in Murrietta, California.

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