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admin@documentsecuritysolutions.net

Parish Morris

Founder & President

Overview of Off-Site Shredding Services

A large truck unloading boxes of paper at a secure off-site shredding facility, with workers overseeing the process

Off-site shredding services help ensure the secure disposal of our sensitive documents. By choosing off-site shredding, we entrust professionals to handle confidential papers. They focus on both paper shredding and document destruction.

Off-Site Shredding

Off-site shredding involves collecting our confidential documents and transporting them to a secure facility. At this facility, papers go through industrial shredders that ensure a thorough breakdown. This process makes it ideal for businesses that handle large volumes of data.

The security measures at these facilities are robust. We rely on background-checked employees who handle materials and strict protocols to prevent unauthorized access. This means our sensitive information is well protected from the moment it is picked up until it is destroyed.

Costs are often based on volume and frequency. Regular services might offer us better rates compared to one-time shredding. It’s crucial for us to weigh our needs to choose the most cost-effective plan.

Paper Shredding Vs. Document Destruction

Paper shredding and document destruction are crucial for security, but they serve slightly different purposes. Paper shredding refers to cutting paper into small pieces. This makes it unreadable and is a common method for us to get rid of sensitive information.

Document destruction includes additional steps beyond shredding. It ensures that our digital data, like CDs or hard drives, is also safely destroyed. For complete peace of mind, we should consider both processes to cover all forms of data.

Comparing the two highlights the importance of secure disposal. While shredding mainly focuses on paper, document destruction offers a broader security solution. It’s essential that we choose based on what kind of information we handle.

Factors Influencing The Cost of Off-Site Shredding

When selecting off-site shredding services, several key factors can impact overall costs. These include the volume of documents that need shredding, how often the service is required, and the location of the business in relation to the shredding facility.

Determining Shredding Volume

The volume of documents we need to shred directly affects the price of the service. Larger amounts require more time and resources from the service provider. Some companies offer bulk discounts for large volumes, which may reduce costs per pound.

It’s crucial for us to assess our shredding needs accurately. This helps in choosing the right service package and ensures we don’t overpay. A clear understanding of our document volume leads to cost-efficient decisions.

Frequency of Shredding Services

The frequency of shredding also plays a critical role in determining costs. If we have recurring shred service needs, opting for a scheduled shredding plan may be beneficial. Many companies offer discounts for regular service agreements.

Scheduled services can provide consistency and help manage our document disposal needs more effectively. Regular shredding prevents document pile-up, which can be more expensive to handle on an ad-hoc basis.

Impact of Location on Service Costs

The distance between our business location and the shredding facility can influence the cost of shredding services. Providers may charge additional fees for long-distance travel to our premises. This might make local shredding services more cost-effective.

Considering proximity when selecting a shredding service can lead to savings. It ensures we are not incurring unnecessary transport costs, which could add up over time. Understanding these location-related expenses helps us make more informed decisions.

Ensuring Security and Compliance

When using off-site paper shredding services, it’s important for us to focus on security and compliance. Our goal is to protect confidential documents while adhering to legal requirements. We explore key aspects to ensure the protection of sensitive information.

Security Measures in the Shredding Process

We must ensure that shredding services use strict security measures. This includes secure transport of documents from our location to the shredding site. Vehicles often have GPS tracking to monitor their movement.

At the facility, documents should be shredded using machines designed to make reconstruction difficult, preventing identity theft. Workers involved in shredding must pass background checks. Security cameras in shredding areas can further increase safety by monitoring and recording the process.

We must feel confident that the service takes steps to protect our documents at every stage.

Navigating Compliance and Legal Requirements

Compliance with laws like HIPAA is crucial when dealing with sensitive information. We need to know that the shredding service understands these regulations.

They should follow guidelines for handling and disposing of confidential documents, like those set forth by HIPAA for healthcare information. We must confirm that services regularly review and update their compliance practices.

Understanding these rules helps us avoid fines and legal issues. Keeping up with changes in law is part of our responsibility, and we trust the shredding service to support us in this area.

Certificates of Destruction and Chain of Custody

A Certificate of Destruction provides proof that our documents were securely destroyed. It typically includes details like the date of shredding and a description of the destroyed items. This certificate is important for maintaining records and demonstrating compliance.

We also need to ensure a solid chain of custody. This means tracking documents from pickup to destruction. A clear chain of custody helps us verify that no unauthorized access occurred during the process. By maintaining these records, we can confidently attest to the security of the shredding process.

Brian Huff

Operations Logistics Division

Brian works in the Operations Logistics Division but is also a secondary contact for Services. He is the primary contact for Total Recall, handheld scanners, and barcoding questions or concerns. Brian also manages daily work orders to maintain operations with our Site Operations Coordinators nationwide. Brian is retired from the United States Air Force with 21 years of service. His time in service was spent mainly managing aircraft maintenance and personnel. He has a meticulous eye for quality and is an experienced supervisor and manager. The knowledge and experience gained from his service has ensured an easy transition into the Document Security Solutions team. I plan to grow within Document Security Solutions and master my craft. I am also looking to further my education in both my professional and personal life.

Andrew Mills

TRAINING & COMPLIANCE MANAGER

Andrew is Document Security Solutions Training and Compliance Specialist. Andrew onboards and trains all new employees to the standards of DSS. If required, he submits for a background check for each particular location. He organizes and plans individual and company training to ensure that all is current on all required training and policies for DSS. He meets quarterly with all Contracting Officer Representative (COR) and Privacy Officers at each location to assist in inspections requirements and Finally, Andrew has honorably served in the U. S. Navy as a Radio Teletype Morse Code Operator and currently Serves in the U.S. Army as the Senior Intelligence Analyst for EUCOM JAC HQ as the Training and Operations Non Commissioned Officer In Charge (NCOIC) since May of 2022. Andrew has also served as the Lead Intel All Source Training NCOIC of the Army Reserve Intelligence Service Center at Fort Gillem, Ga. Andrew has a total of 32 years of service.

Randy McGinnis

CONTRACTING MANAGER

Randy has 20 years of experience in the United States Air Force working as a Contracting Officer, Fiscal Budget Planner, Communication Technician, as-well-as leading diverse teams that has provided him with priceless experience in Federal Procurement Strategies that make him an indispensable member of the DSS team.Randy is Document Security Solutions Contract Specialist. Randy develops strategic plans to secure future Government contracts, establishes relationships with Government agencies, and markets our capabilities. Additionally, Randy assists the Capture Team as they source Government contracting opportunities daily establishing contract submission, awards, sources sought, and manage administration to existing contracts.

Lisa Ochoa

Executive Assistant

Lisa provides executive-level support to the Founder and the Chief Operating Officer. She provides additional support to team members to ensure that company goals and objectives are accomplished and that operations run efficiently. Lisa brings 18 years of office experience that is utilized daily by planning and orchestrating work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Latrice Franklin

Business Development Specialist

Latrice Franklin identifies new business opportunities and clients for Document Security Solutions, while developing long term relationships. She uses her craft to develop marketing and sales strategies to help grow the company’s business. Latrice is responsible for coordinating strategies with operations, marketing, and executives to propose new business ideas that can improve revenue margins.

Serene Obak

Invoice Billing Clerk

Serene is part of DSS’ Quality Assurance Team. Serene understands the work others in her division do and how it impacts her own, therefore collaborating to achieve business’ quality standards, she recognized it’s a key quality of team effort.

Serene communicates with our Vendors and Subcontractors requesting Invoices, Service Tickets, and Certificates of Destruction be submitted weekly, her process is to review for accuracy, which in turn ensures we all receive prompt payment.

Nicole Rogers

Service Manager

Nicole handles logistical coordination of all company contracts. Nicole’s prior military experience as an intelligence Analyst brings all the skill set needed to successfully maintain numerous government and local contract organizing personnel, schedules, and material.

Norris "Chuck" Thurmond

Operations Team Member

Chuck served as an Operations Specialist in the United States Navy. He developed a passion for managing, training, planning, and organizing from conducting domestic and global operations for 24 years on active duty. While transitioning to the civilian world as a member of Document Security Solutions operation team, Chuck utilizes the skills and experience gained to oversee the day-to-day scheduling of services and the movement of personnel and material for a rapidly growing company.

Robert “Bobby” Warden

Regional Site Operations Coordinator & Compliance Associate

Bobby is the first Regional Site Operation Coordinator for Document Security Solutions. He oversees the day-to-day operations of the Eastern region. His scope of work includes all things training and compliance working hand in hand with Christal in doing so. Bobby served as an Electronics Technician in the U.S. Navy. He cultivated his leadership and organizational skills by leading thousands of Sailors during his 24 years of active-duty service.

Christal Miller

Training & Compliance Manager

Christal is the Training and Compliance Manager with employees and contractors. The work encompasses handling employee training, badging, and background checks. The goal is to ensure that Document Security Solutions has the most knowledgeable, diligent, and prepared staff possible. Christal’s 22 years in the United States Navy of training and leading hundreds of sailors, is the source of her acquired knowledge and skill to work everyday with the DSS team.

Jack Mussett

Scanning Technician

Jack oversees the scanning department. He applies the best practices to the scanning production process and leverages his skills to help Document Security Solutions expand its service offerings. He brings more than twenty years of corporate experience in the application of document management systems, hybrid systems, and end-user training for the paperless world.

Alisha Carey

Contract Administrator

Alisha is Document Security Solutions inside Contract Manager. Alisha received her contract Management certification at the University of California Irvine. She is responsible for all contract submissions, awards, modifications, and contract closeouts. Additionally, she assists in the development of DSS’s procurement strategy plan for both SDVOSB set aside and GSA procurement. Since joining DSS Alisha has helped the company win 23 awards in just under 2.5 years.

Darryn DiSanto

Capture Manager

Darryn creates strategic plans to secure future government contracts. Darryn builds relationships with government agencies and markets our capabilities. Darryn also leads the Capture Team as they source government contracting opportunities daily. Darryn has 20 years of experience in the United States Air Force working in government acquisition, finance, budget, and accounting as well as leading diverse teams has provided him with keen insights and experience that make him an indispensable member of the DSS team.

Donna-Marie Morris

Chief Operating Officer

Donnamarie Morris Chief Operating Officer (COO) Design and implement business strategies, plans, and procedures, set comprehensive goals for performance and growth, and Establish policies that promote company culture and vision. Oversees our outsourced Human Resources and the daily operations of the company and the work of executives!
Donnamarie Morris oversees Compliance, and Training develops compliance processes and procedures and reviews implemented training, reviews company policies, and advises on possible risks.
Donnamarie’, goal as the Chief Operating Officer (COO) is to manage all aspects of the organization’s plans and to cultivate a culture of performance and continuous improvement.

Parish Morris

Founder & President

Parish served as an Administrative Chief and a Military Recruiter in the United States Marine Corps. He retired after serving twenty faithful and honorable years in the United States Marine Corps. As a civilian, Parish quickly realized that his military skills had prepared him to become a Veteran Entrepreneur. Parish managed to use his leadership skills, professional training, education, and the experiences he had gained from traveling around the world to open a mobile document destruction business in Murrietta, California.

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