Email

admin@documentsecuritysolutions.net

Parish Morris

Founder & President

The Imperative of On-Site Paper Shredding for Data Security

On-site paper shredding plays a crucial role in protecting sensitive information from falling into the wrong hands.

By opting for this method, we can effectively mitigate risks associated with data breaches and ensure strict compliance with data protection laws.

Understanding On-Site vs Off-Site Shredding

When we choose on-site shredding, the shredding service comes directly to our location. This offers us greater control over sensitive information.

Unlike off-site shredding, where documents are transported before being destroyed, on-site shredding happens right at our doorstep. This minimizes risks involved in transporting confidential data, as there’s no chance of paperwork getting lost or stolen in transit.

Furthermore, we can witness the shredding process ourselves. This enhances trust, as we don’t have to rely solely on third-party assurances.

Having the shredding done on our premises gives us peace of mind, knowing that sensitive documents have been handled securely.

Mitigating Risks of Data Breaches and Identity Theft

On-site shredding significantly reduces potential risks such as data breaches and identity theft.

By shredding documents immediately and on our site, we close any window of opportunity for unauthorized access to sensitive data. This proactive measure stops potential thieves from scavenging through documents, safeguarding both personal and corporate information.

Identity theft can arise when sensitive details, like Social Security numbers or account information, are improperly discarded.

Our shredding service handles this by ensuring all relevant documents are shredded beyond reconstruction. By doing so, we protect ourselves from costly breaches and harmful misuse of data.

Compliance with Data Protection Laws and Regulations

Compliance with data protection laws is not just a best practice – it’s a legal requirement.

On-site paper shredding helps us align with regulations such as HIPAA and FACTA. These laws demand that we handle and dispose of sensitive information responsibly to protect individuals’ privacy.

The National Association for Information Destruction (NAID) provides guidelines on secure shredding practices.

By following these, we ensure that we not only meet legal requirements but also demonstrate our commitment to data security. Engaging a certified shredding service aids in maintaining this compliance, reducing liability, and avoiding potential penalties.

Operational Benefits of On-Site Shredding Services

A mobile shredding truck parked outside an office building, with a technician feeding paper into the shredder while others watch

On-site shredding services offer significant advantages for businesses focused on data security and environmental sustainability. By shredding sensitive documents, companies ensure protection from data breaches, while also engaging in eco-friendly practices.

Ensuring the Security of Confidential Information

We prioritize securely destroying sensitive documents directly at your location. This process reduces the risk of data breaches as confidential information never leaves your premises.

Our shredding methods are thorough, ensuring that data is irretrievable.

The equipment used guarantees a high level of secure shredding, giving peace of mind. Our team monitors the process closely, maintaining strict control over how documents are destroyed.

This approach helps uphold data protection standards and keeps your confidential information safe.

Certificate of Destruction and Secure Disposal

After the shredding process, we provide a Certificate of Destruction. This certificate is proof that all sensitive documents have been securely and properly destroyed. It helps businesses comply with legal and regulatory requirements for data protection.

Our responsibility doesn’t end there. We ensure secure disposal of shredded material, taking careful measures to handle it correctly.

By maintaining detailed records, we enhance transparency and accountability, ensuring clients have complete confidence in our secure document destruction process.

Incorporating Environmentally Friendly Practices

Sustainability is a key part of our shredding services. By partnering with a certified recycling facility, we ensure that shredded materials are recycled, reducing environmental impact.

This helps us contribute to environmental sustainability by promoting the reuse of materials.

Our commitment to being environmentally friendly doesn’t stop at shredding. We actively engage in recycling and use practices focused on reducing waste. This ensures that we not only protect data but also support a healthier planet through our responsible and sustainable practices.

Best Practices and Considerations for Secure Paper Shredding

An on-site paper shredding truck parked outside a secure facility, with a technician feeding documents into the shredder while others monitor the process

When focusing on secure paper shredding, choosing a reliable shredding service provider and setting a detailed shredding plan are crucial steps. These decisions help ensure data is protected at all times.

Evaluating Shredding Service Providers’ Credentials

We should carefully examine the credentials of any shredding service we consider.

Certifications like NAID (National Association for Information Destruction) are essential. They indicate compliance with industry standards.

Performing thorough background checks on service providers is also important. We need to verify their reputation, experience, and professionalism.

Reviewing the shredding technology they use is another key step. For example, some providers offer mobile shredding, which allows for on-site document destruction. This can provide added security since files never leave the premises.

By focusing on these aspects, we can select a provider that meets our security needs.

Planning an Effective Shredding Schedule and Process

Establishing a consistent shredding schedule is vital for maintaining security. This helps prevent the buildup of sensitive information.

We should determine how often shredding is needed based on our document volume.

Creating a defined shredding process ensures that documents are securely collected and destroyed. Secure collection bins can be used for easy and safe deposit of confidential papers.

Additionally, we should collaborate with our service provider to optimize the schedule and fine-tune any processes.

Clear communication ensures that both our security and scheduling needs are met efficiently.

By adhering to these practices, our data remains protected and secure.

Brian Huff

Operations Logistics Division

Brian works in the Operations Logistics Division but is also a secondary contact for Services. He is the primary contact for Total Recall, handheld scanners, and barcoding questions or concerns. Brian also manages daily work orders to maintain operations with our Site Operations Coordinators nationwide. Brian is retired from the United States Air Force with 21 years of service. His time in service was spent mainly managing aircraft maintenance and personnel. He has a meticulous eye for quality and is an experienced supervisor and manager. The knowledge and experience gained from his service has ensured an easy transition into the Document Security Solutions team. I plan to grow within Document Security Solutions and master my craft. I am also looking to further my education in both my professional and personal life.

Andrew Mills

TRAINING & COMPLIANCE MANAGER

Andrew is Document Security Solutions Training and Compliance Specialist. Andrew onboards and trains all new employees to the standards of DSS. If required, he submits for a background check for each particular location. He organizes and plans individual and company training to ensure that all is current on all required training and policies for DSS. He meets quarterly with all Contracting Officer Representative (COR) and Privacy Officers at each location to assist in inspections requirements and Finally, Andrew has honorably served in the U. S. Navy as a Radio Teletype Morse Code Operator and currently Serves in the U.S. Army as the Senior Intelligence Analyst for EUCOM JAC HQ as the Training and Operations Non Commissioned Officer In Charge (NCOIC) since May of 2022. Andrew has also served as the Lead Intel All Source Training NCOIC of the Army Reserve Intelligence Service Center at Fort Gillem, Ga. Andrew has a total of 32 years of service.

Randy McGinnis

CONTRACTING MANAGER

Randy has 20 years of experience in the United States Air Force working as a Contracting Officer, Fiscal Budget Planner, Communication Technician, as-well-as leading diverse teams that has provided him with priceless experience in Federal Procurement Strategies that make him an indispensable member of the DSS team.Randy is Document Security Solutions Contract Specialist. Randy develops strategic plans to secure future Government contracts, establishes relationships with Government agencies, and markets our capabilities. Additionally, Randy assists the Capture Team as they source Government contracting opportunities daily establishing contract submission, awards, sources sought, and manage administration to existing contracts.

Lisa Ochoa

Executive Assistant

Lisa provides executive-level support to the Founder and the Chief Operating Officer. She provides additional support to team members to ensure that company goals and objectives are accomplished and that operations run efficiently. Lisa brings 18 years of office experience that is utilized daily by planning and orchestrating work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Latrice Franklin

Business Development Specialist

Latrice Franklin identifies new business opportunities and clients for Document Security Solutions, while developing long term relationships. She uses her craft to develop marketing and sales strategies to help grow the company’s business. Latrice is responsible for coordinating strategies with operations, marketing, and executives to propose new business ideas that can improve revenue margins.

Serene Obak

Invoice Billing Clerk

Serene is part of DSS’ Quality Assurance Team. Serene understands the work others in her division do and how it impacts her own, therefore collaborating to achieve business’ quality standards, she recognized it’s a key quality of team effort.

Serene communicates with our Vendors and Subcontractors requesting Invoices, Service Tickets, and Certificates of Destruction be submitted weekly, her process is to review for accuracy, which in turn ensures we all receive prompt payment.

Nicole Rogers

Service Manager

Nicole handles logistical coordination of all company contracts. Nicole’s prior military experience as an intelligence Analyst brings all the skill set needed to successfully maintain numerous government and local contract organizing personnel, schedules, and material.

Norris "Chuck" Thurmond

Operations Team Member

Chuck served as an Operations Specialist in the United States Navy. He developed a passion for managing, training, planning, and organizing from conducting domestic and global operations for 24 years on active duty. While transitioning to the civilian world as a member of Document Security Solutions operation team, Chuck utilizes the skills and experience gained to oversee the day-to-day scheduling of services and the movement of personnel and material for a rapidly growing company.

Robert “Bobby” Warden

Regional Site Operations Coordinator & Compliance Associate

Bobby is the first Regional Site Operation Coordinator for Document Security Solutions. He oversees the day-to-day operations of the Eastern region. His scope of work includes all things training and compliance working hand in hand with Christal in doing so. Bobby served as an Electronics Technician in the U.S. Navy. He cultivated his leadership and organizational skills by leading thousands of Sailors during his 24 years of active-duty service.

Christal Miller

Training & Compliance Manager

Christal is the Training and Compliance Manager with employees and contractors. The work encompasses handling employee training, badging, and background checks. The goal is to ensure that Document Security Solutions has the most knowledgeable, diligent, and prepared staff possible. Christal’s 22 years in the United States Navy of training and leading hundreds of sailors, is the source of her acquired knowledge and skill to work everyday with the DSS team.

Jack Mussett

Scanning Technician

Jack oversees the scanning department. He applies the best practices to the scanning production process and leverages his skills to help Document Security Solutions expand its service offerings. He brings more than twenty years of corporate experience in the application of document management systems, hybrid systems, and end-user training for the paperless world.

Alisha Carey

Contract Administrator

Alisha is Document Security Solutions inside Contract Manager. Alisha received her contract Management certification at the University of California Irvine. She is responsible for all contract submissions, awards, modifications, and contract closeouts. Additionally, she assists in the development of DSS’s procurement strategy plan for both SDVOSB set aside and GSA procurement. Since joining DSS Alisha has helped the company win 23 awards in just under 2.5 years.

Darryn DiSanto

Capture Manager

Darryn creates strategic plans to secure future government contracts. Darryn builds relationships with government agencies and markets our capabilities. Darryn also leads the Capture Team as they source government contracting opportunities daily. Darryn has 20 years of experience in the United States Air Force working in government acquisition, finance, budget, and accounting as well as leading diverse teams has provided him with keen insights and experience that make him an indispensable member of the DSS team.

Donna-Marie Morris

Chief Operating Officer

Donnamarie Morris Chief Operating Officer (COO) Design and implement business strategies, plans, and procedures, set comprehensive goals for performance and growth, and Establish policies that promote company culture and vision. Oversees our outsourced Human Resources and the daily operations of the company and the work of executives!
Donnamarie Morris oversees Compliance, and Training develops compliance processes and procedures and reviews implemented training, reviews company policies, and advises on possible risks.
Donnamarie’, goal as the Chief Operating Officer (COO) is to manage all aspects of the organization’s plans and to cultivate a culture of performance and continuous improvement.

Parish Morris

Founder & President

Parish served as an Administrative Chief and a Military Recruiter in the United States Marine Corps. He retired after serving twenty faithful and honorable years in the United States Marine Corps. As a civilian, Parish quickly realized that his military skills had prepared him to become a Veteran Entrepreneur. Parish managed to use his leadership skills, professional training, education, and the experiences he had gained from traveling around the world to open a mobile document destruction business in Murrietta, California.

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