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admin@documentsecuritysolutions.net

Parish Morris

Founder & President

Understanding Document Destruction Services

A secure document destruction facility with locked bins, surveillance cameras, and shredding machines in a controlled access area

When we consider document destruction services, we focus on secure and efficient handling of sensitive information. It’s crucial to know the various methods like shredding and degaussing. We must also learn how to ensure services comply with laws like GDPR and HIPAA.

Types of Document Destruction

Document destruction methods vary to meet different security needs. Shredding is the most common method, where documents are cut into small pieces. There are different shredding levels, following the DIN 66399 standard, to meet specific security needs.

Degaussing is another method used mainly for electronic data destruction. It involves using magnetic fields to erase data from hard drives and tapes. Choosing the right method depends on the type of information and level of confidentiality required.

Evaluating Compliance and Legal Requirements

When using document destruction services, compliance with laws like the General Data Protection Regulation (GDPR), Health Insurance Portability and Accountability Act (HIPAA), and California Consumer Privacy Act (CCPA) is essential. These laws have strict guidelines on how data should be handled and destroyed.

We must ensure that document destruction services provide a certificate of destruction. This certificate is proof of compliance and can be crucial during audits or legal evaluations. Companies should work with certified providers who understand these legal requirements and adhere to them strictly.

Secure Handling of Sensitive Information

The secure handling of sensitive information is a priority. Before destruction, documents must be stored safely to prevent unauthorized access. Service providers should use secure containers or bins for documents waiting for destruction.

It’s important that they have processes in place to securely transport materials to the destruction facility. Additionally, employees with access to these documents should be trained in data protection laws and should follow strict protocols to maintain confidentiality.

Assessing Security Measures and Best Practices

A secure document destruction facility with surveillance cameras, locked shredding bins, and staff wearing ID badges

When evaluating document destruction services, we should focus on security protocols, certificates, and protection against data breaches. Each of these elements plays a crucial role in maintaining data security throughout the destruction process.

Physical and Technical Security Protocols

Our first step is to check the physical security measures at the destruction site. Access controls play a major role. Are there barriers preventing unauthorized entry? We must ask about video surveillance and limited personnel access.

Technical security is just as crucial. Destruction machines should be regularly maintained. Secure shredding equipment must meet industry standards. We check for advanced shredding techniques that reduce the risk of unauthorized reconstruction of documents.

By coordinating physical and technical security, we can reduce security threats and ensure secure data destruction.

Certificates of Destruction and Tracking

A Certificate of Destruction provides proof that documents are securely destroyed. It should detail the date, time, and method of destruction. Tracking systems add an extra layer of security.

We should ensure a clear data lifecycle management process. Tracking begins when data is collected and ends when it is securely destroyed. It’s essential for preventing data breaches.

Using certified shredding services, we ensure data protection. Certifications demonstrate compliance with recognized information security standards, adding credibility to the destruction process.

Protecting Against Data Breaches and Identity Theft

Preventing data breaches and identity theft is a top priority. We must scrutinize how the shredding service protects sensitive data. Ask about measures that protect against unauthorized access. Information security protocols need to be robust. We also look for best practices like employee background checks. These prevent potential security threats.

Secure destruction should go beyond mere shredding. Consider additional safeguards, like encryption for digital data or secure transport of physical information. These steps help us protect against identity theft and keep data secure.

Selecting the Right Destruction Service

Choosing the right document destruction service is crucial for maintaining information security and legal compliance. We must consider on-site or off-site shredding, their impact on the environment, and how they customize services to meet our needs.

On-Site vs. Off-Site Shredding

When deciding between on-site and off-site shredding, each option offers its own benefits.

On-site shredding, or mobile shredding, provides the advantage of watching your documents be destroyed immediately, reducing the risk of human error in data management. It’s also a secure way to handle sensitive or legal documents as it maintains strict control over the process.

Off-site shredding generally offers cost savings as documents are transported to a secure facility. It is essential to ensure adherence to our document destruction policy and check for compliance requirements.

This method suits large volumes of paper shredding, where rapid processing at a facility meets total security needs. Reputational damage can be avoided if the data destruction service follows document destruction best practices.

Environmental Considerations and Recycling

The impact of document destruction on the environment should be a key factor in selecting services. Recycling is common in paper shredding, allowing for eco-friendly disposal practices.

We must assess how well companies integrate recycling into their processes; this reflects positively on our organization’s commitment to sustainability. A data destruction service that prioritizes environmental practices demonstrates a strong commitment to secure disposal while addressing privacy regulations.

Choosing services that reduce waste contributes to information security assessments and reassures us that data disposal meets compliance without harming the environment. Consider services offering green initiatives like efficient recycling processes that ensure secure deletion.

Understanding Service Levels and Custom Solutions

It’s important that the service we choose can adapt to our specific needs. Understanding service levels means knowing what they offer in terms of scope, frequency, and confidentiality. This is crucial for managing our data destruction strategy effectively. Services offering various options can help tailor solutions that fit our specific data disposal needs.

Custom solutions might include periodic document purges or timed destruction schedules that align with our business operations and compliance requirements.

By collaborating closely with a service provider, we can ensure the destruction of our documents is not only safe and secure but also aligns with our legal compliance needs.

Brian Huff

Operations Logistics Division

Brian works in the Operations Logistics Division but is also a secondary contact for Services. He is the primary contact for Total Recall, handheld scanners, and barcoding questions or concerns. Brian also manages daily work orders to maintain operations with our Site Operations Coordinators nationwide. Brian is retired from the United States Air Force with 21 years of service. His time in service was spent mainly managing aircraft maintenance and personnel. He has a meticulous eye for quality and is an experienced supervisor and manager. The knowledge and experience gained from his service has ensured an easy transition into the Document Security Solutions team. I plan to grow within Document Security Solutions and master my craft. I am also looking to further my education in both my professional and personal life.

Andrew Mills

TRAINING & COMPLIANCE MANAGER

Andrew is Document Security Solutions Training and Compliance Specialist. Andrew onboards and trains all new employees to the standards of DSS. If required, he submits for a background check for each particular location. He organizes and plans individual and company training to ensure that all is current on all required training and policies for DSS. He meets quarterly with all Contracting Officer Representative (COR) and Privacy Officers at each location to assist in inspections requirements and Finally, Andrew has honorably served in the U. S. Navy as a Radio Teletype Morse Code Operator and currently Serves in the U.S. Army as the Senior Intelligence Analyst for EUCOM JAC HQ as the Training and Operations Non Commissioned Officer In Charge (NCOIC) since May of 2022. Andrew has also served as the Lead Intel All Source Training NCOIC of the Army Reserve Intelligence Service Center at Fort Gillem, Ga. Andrew has a total of 32 years of service.

Randy McGinnis

CONTRACTING MANAGER

Randy has 20 years of experience in the United States Air Force working as a Contracting Officer, Fiscal Budget Planner, Communication Technician, as-well-as leading diverse teams that has provided him with priceless experience in Federal Procurement Strategies that make him an indispensable member of the DSS team.Randy is Document Security Solutions Contract Specialist. Randy develops strategic plans to secure future Government contracts, establishes relationships with Government agencies, and markets our capabilities. Additionally, Randy assists the Capture Team as they source Government contracting opportunities daily establishing contract submission, awards, sources sought, and manage administration to existing contracts.

Lisa Ochoa

Executive Assistant

Lisa provides executive-level support to the Founder and the Chief Operating Officer. She provides additional support to team members to ensure that company goals and objectives are accomplished and that operations run efficiently. Lisa brings 18 years of office experience that is utilized daily by planning and orchestrating work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Latrice Franklin

Business Development Specialist

Latrice Franklin identifies new business opportunities and clients for Document Security Solutions, while developing long term relationships. She uses her craft to develop marketing and sales strategies to help grow the company’s business. Latrice is responsible for coordinating strategies with operations, marketing, and executives to propose new business ideas that can improve revenue margins.

Serene Obak

Invoice Billing Clerk

Serene is part of DSS’ Quality Assurance Team. Serene understands the work others in her division do and how it impacts her own, therefore collaborating to achieve business’ quality standards, she recognized it’s a key quality of team effort.

Serene communicates with our Vendors and Subcontractors requesting Invoices, Service Tickets, and Certificates of Destruction be submitted weekly, her process is to review for accuracy, which in turn ensures we all receive prompt payment.

Nicole Rogers

Service Manager

Nicole handles logistical coordination of all company contracts. Nicole’s prior military experience as an intelligence Analyst brings all the skill set needed to successfully maintain numerous government and local contract organizing personnel, schedules, and material.

Norris "Chuck" Thurmond

Operations Team Member

Chuck served as an Operations Specialist in the United States Navy. He developed a passion for managing, training, planning, and organizing from conducting domestic and global operations for 24 years on active duty. While transitioning to the civilian world as a member of Document Security Solutions operation team, Chuck utilizes the skills and experience gained to oversee the day-to-day scheduling of services and the movement of personnel and material for a rapidly growing company.

Robert “Bobby” Warden

Regional Site Operations Coordinator & Compliance Associate

Bobby is the first Regional Site Operation Coordinator for Document Security Solutions. He oversees the day-to-day operations of the Eastern region. His scope of work includes all things training and compliance working hand in hand with Christal in doing so. Bobby served as an Electronics Technician in the U.S. Navy. He cultivated his leadership and organizational skills by leading thousands of Sailors during his 24 years of active-duty service.

Christal Miller

Training & Compliance Manager

Christal is the Training and Compliance Manager with employees and contractors. The work encompasses handling employee training, badging, and background checks. The goal is to ensure that Document Security Solutions has the most knowledgeable, diligent, and prepared staff possible. Christal’s 22 years in the United States Navy of training and leading hundreds of sailors, is the source of her acquired knowledge and skill to work everyday with the DSS team.

Jack Mussett

Scanning Technician

Jack oversees the scanning department. He applies the best practices to the scanning production process and leverages his skills to help Document Security Solutions expand its service offerings. He brings more than twenty years of corporate experience in the application of document management systems, hybrid systems, and end-user training for the paperless world.

Alisha Carey

Contract Administrator

Alisha is Document Security Solutions inside Contract Manager. Alisha received her contract Management certification at the University of California Irvine. She is responsible for all contract submissions, awards, modifications, and contract closeouts. Additionally, she assists in the development of DSS’s procurement strategy plan for both SDVOSB set aside and GSA procurement. Since joining DSS Alisha has helped the company win 23 awards in just under 2.5 years.

Darryn DiSanto

Capture Manager

Darryn creates strategic plans to secure future government contracts. Darryn builds relationships with government agencies and markets our capabilities. Darryn also leads the Capture Team as they source government contracting opportunities daily. Darryn has 20 years of experience in the United States Air Force working in government acquisition, finance, budget, and accounting as well as leading diverse teams has provided him with keen insights and experience that make him an indispensable member of the DSS team.

Donna-Marie Morris

Chief Operating Officer

Donnamarie Morris Chief Operating Officer (COO) Design and implement business strategies, plans, and procedures, set comprehensive goals for performance and growth, and Establish policies that promote company culture and vision. Oversees our outsourced Human Resources and the daily operations of the company and the work of executives!
Donnamarie Morris oversees Compliance, and Training develops compliance processes and procedures and reviews implemented training, reviews company policies, and advises on possible risks.
Donnamarie’, goal as the Chief Operating Officer (COO) is to manage all aspects of the organization’s plans and to cultivate a culture of performance and continuous improvement.

Parish Morris

Founder & President

Parish served as an Administrative Chief and a Military Recruiter in the United States Marine Corps. He retired after serving twenty faithful and honorable years in the United States Marine Corps. As a civilian, Parish quickly realized that his military skills had prepared him to become a Veteran Entrepreneur. Parish managed to use his leadership skills, professional training, education, and the experiences he had gained from traveling around the world to open a mobile document destruction business in Murrietta, California.

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