Email

admin@documentsecuritysolutions.net

Parish Morris

Founder & President

Understanding Off-Site Shredding

A stack of papers being placed into a secure shredding bin by a person wearing gloves. The bin is labeled "Off-Site Shredding" and is surrounded by other office supplies

Off-site shredding involves transporting documents to a secure facility for destruction. It is a reliable option for managing sensitive and confidential information, providing additional security measures and cost efficiency.

Benefits of Off-Site Shredding

Off-site shredding offers several advantages. First, it ensures a high level of security. Documents are handled by professional shredding companies with secure transport processes. This minimizes the risk of data breaches during transportation.

By using industrial shredders, we can destroy large volumes of documents efficiently. This is especially useful for businesses with a lot of paperwork to shred. With it, we save time compared to smaller shredders or manual methods.

Finally, off-site shredding is usually cost-effective. Companies often charge less per pound compared to on-site shredding, making it an economical choice for regular shredding needs.

Differences Between Off-Site and On-Site Shredding

On-site shredding, often called mobile shredding services, takes place at our location. This is convenient since we can witness the destruction.

In contrast, off-site shredding involves taking the documents to a secure facility. This might feel less immediate, but it’s just as secure. The shredding companies follow strict protocols to safeguard our documents.

For larger volumes, off-site shredding often proves more efficient. Industrial shredders at these facilities can handle more documents faster than mobile shredders. We can choose based on our specific needs and the amount of material we have.

Types of Documents for Shredding

When deciding what to shred, we must focus on sensitive information. This includes financial reports, legal contracts, and any document with confidential information. Personal data like social security numbers or personal addresses should also be shredded.

Business records that are no longer needed but contain sensitive details are prime candidates. It’s important to review company policies to determine which documents can be stored and which should be shredded regularly.

Document shredding services can guide us on specific types of paper that require destruction, ensuring compliance with privacy laws and safeguarding our information.

Preparing for the Shredding Process

A stack of paper documents placed in a secure bin, ready for off-site shredding

When getting ready for document shredding, deciding what needs shredding and removing anything that can’t be shredded is crucial. We should also choose a shredding service carefully to ensure personal information is handled properly.

Sorting Documents by Retention Schedule

Sorting documents based on their retention schedule is important to ensure compliance. We need to review our document retention policy to determine which papers can be destroyed. Financial records and personal files should be checked against their respective timelines.

Select only those documents that have fulfilled their retention period for shredding. This way, we maintain confidentiality while ensuring important documents are kept only as long as necessary.

Removing Non-Shreddable Materials

Before shredding, we must remove non-paper materials like binder clips, plastic covers, and metal fasteners. These materials can damage shredding machines.

Separating these items from paper will help achieve efficient document destruction. Additionally, this step helps avoid unnecessary delays and increases the effectiveness of the shredding process. Pockets, staples, and plastic bindings need careful attention as well.

Choosing the Right Shredding Service

Selecting a reputable shredding service ensures that document destruction is reliable and professional. We should look for services certified by recognized bodies to guarantee they meet compliance standards.

A good choice would offer secure handling and transportation of documents. Inquire about their confidentiality practices to ensure security throughout the shredding process. Comparing several options helps us find the most suitable service for our needs.

After Shredding Considerations

After documents are shredded off-site, it is important to address two key areas. First, we must ensure we receive a Certificate of Destruction, which verifies secure handling. Second, we need to understand recycling and privacy laws to maintain compliance and protect confidentiality.

Receiving the Certificate of Destruction

After our documents are shredded, receiving a Certificate of Destruction is crucial. This certificate serves as proof that a professional document shredding company handled our materials safely and securely.

It assures us that all documents were destroyed according to industry standards and relevant laws, like HIPAA compliance. The certificate typically includes the date, time, and method of shredding, further cementing our commitment to confidentiality. We should store this document in our records to provide necessary evidence during audits or compliance checks.

Understanding Recycling and Privacy Laws

Recycling laws and privacy regulations impact the shredding process. We must be aware that these laws vary by region, so it’s important to research and adhere to local requirements.

When using a secure shredding service, it typically involves recycling the shredded material, aligning with environmental goals. Additionally, privacy laws such as HIPAA require us to maintain the confidentiality of sensitive information.

We must ensure compliance by verifying that our shredding service follows these legal guidelines, avoiding penalties or breaches. Informed decisions help us protect both the environment and our data.

Brian Huff

Operations Logistics Division

Brian works in the Operations Logistics Division but is also a secondary contact for Services. He is the primary contact for Total Recall, handheld scanners, and barcoding questions or concerns. Brian also manages daily work orders to maintain operations with our Site Operations Coordinators nationwide. Brian is retired from the United States Air Force with 21 years of service. His time in service was spent mainly managing aircraft maintenance and personnel. He has a meticulous eye for quality and is an experienced supervisor and manager. The knowledge and experience gained from his service has ensured an easy transition into the Document Security Solutions team. I plan to grow within Document Security Solutions and master my craft. I am also looking to further my education in both my professional and personal life.

Andrew Mills

TRAINING & COMPLIANCE MANAGER

Andrew is Document Security Solutions Training and Compliance Specialist. Andrew onboards and trains all new employees to the standards of DSS. If required, he submits for a background check for each particular location. He organizes and plans individual and company training to ensure that all is current on all required training and policies for DSS. He meets quarterly with all Contracting Officer Representative (COR) and Privacy Officers at each location to assist in inspections requirements and Finally, Andrew has honorably served in the U. S. Navy as a Radio Teletype Morse Code Operator and currently Serves in the U.S. Army as the Senior Intelligence Analyst for EUCOM JAC HQ as the Training and Operations Non Commissioned Officer In Charge (NCOIC) since May of 2022. Andrew has also served as the Lead Intel All Source Training NCOIC of the Army Reserve Intelligence Service Center at Fort Gillem, Ga. Andrew has a total of 32 years of service.

Randy McGinnis

CONTRACTING MANAGER

Randy has 20 years of experience in the United States Air Force working as a Contracting Officer, Fiscal Budget Planner, Communication Technician, as-well-as leading diverse teams that has provided him with priceless experience in Federal Procurement Strategies that make him an indispensable member of the DSS team.Randy is Document Security Solutions Contract Specialist. Randy develops strategic plans to secure future Government contracts, establishes relationships with Government agencies, and markets our capabilities. Additionally, Randy assists the Capture Team as they source Government contracting opportunities daily establishing contract submission, awards, sources sought, and manage administration to existing contracts.

Lisa Ochoa

Executive Assistant

Lisa provides executive-level support to the Founder and the Chief Operating Officer. She provides additional support to team members to ensure that company goals and objectives are accomplished and that operations run efficiently. Lisa brings 18 years of office experience that is utilized daily by planning and orchestrating work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Latrice Franklin

Business Development Specialist

Latrice Franklin identifies new business opportunities and clients for Document Security Solutions, while developing long term relationships. She uses her craft to develop marketing and sales strategies to help grow the company’s business. Latrice is responsible for coordinating strategies with operations, marketing, and executives to propose new business ideas that can improve revenue margins.

Serene Obak

Invoice Billing Clerk

Serene is part of DSS’ Quality Assurance Team. Serene understands the work others in her division do and how it impacts her own, therefore collaborating to achieve business’ quality standards, she recognized it’s a key quality of team effort.

Serene communicates with our Vendors and Subcontractors requesting Invoices, Service Tickets, and Certificates of Destruction be submitted weekly, her process is to review for accuracy, which in turn ensures we all receive prompt payment.

Nicole Rogers

Service Manager

Nicole handles logistical coordination of all company contracts. Nicole’s prior military experience as an intelligence Analyst brings all the skill set needed to successfully maintain numerous government and local contract organizing personnel, schedules, and material.

Norris "Chuck" Thurmond

Operations Team Member

Chuck served as an Operations Specialist in the United States Navy. He developed a passion for managing, training, planning, and organizing from conducting domestic and global operations for 24 years on active duty. While transitioning to the civilian world as a member of Document Security Solutions operation team, Chuck utilizes the skills and experience gained to oversee the day-to-day scheduling of services and the movement of personnel and material for a rapidly growing company.

Robert “Bobby” Warden

Regional Site Operations Coordinator & Compliance Associate

Bobby is the first Regional Site Operation Coordinator for Document Security Solutions. He oversees the day-to-day operations of the Eastern region. His scope of work includes all things training and compliance working hand in hand with Christal in doing so. Bobby served as an Electronics Technician in the U.S. Navy. He cultivated his leadership and organizational skills by leading thousands of Sailors during his 24 years of active-duty service.

Christal Miller

Training & Compliance Manager

Christal is the Training and Compliance Manager with employees and contractors. The work encompasses handling employee training, badging, and background checks. The goal is to ensure that Document Security Solutions has the most knowledgeable, diligent, and prepared staff possible. Christal’s 22 years in the United States Navy of training and leading hundreds of sailors, is the source of her acquired knowledge and skill to work everyday with the DSS team.

Jack Mussett

Scanning Technician

Jack oversees the scanning department. He applies the best practices to the scanning production process and leverages his skills to help Document Security Solutions expand its service offerings. He brings more than twenty years of corporate experience in the application of document management systems, hybrid systems, and end-user training for the paperless world.

Alisha Carey

Contract Administrator

Alisha is Document Security Solutions inside Contract Manager. Alisha received her contract Management certification at the University of California Irvine. She is responsible for all contract submissions, awards, modifications, and contract closeouts. Additionally, she assists in the development of DSS’s procurement strategy plan for both SDVOSB set aside and GSA procurement. Since joining DSS Alisha has helped the company win 23 awards in just under 2.5 years.

Darryn DiSanto

Capture Manager

Darryn creates strategic plans to secure future government contracts. Darryn builds relationships with government agencies and markets our capabilities. Darryn also leads the Capture Team as they source government contracting opportunities daily. Darryn has 20 years of experience in the United States Air Force working in government acquisition, finance, budget, and accounting as well as leading diverse teams has provided him with keen insights and experience that make him an indispensable member of the DSS team.

Donna-Marie Morris

Chief Operating Officer

Donnamarie Morris Chief Operating Officer (COO) Design and implement business strategies, plans, and procedures, set comprehensive goals for performance and growth, and Establish policies that promote company culture and vision. Oversees our outsourced Human Resources and the daily operations of the company and the work of executives!
Donnamarie Morris oversees Compliance, and Training develops compliance processes and procedures and reviews implemented training, reviews company policies, and advises on possible risks.
Donnamarie’, goal as the Chief Operating Officer (COO) is to manage all aspects of the organization’s plans and to cultivate a culture of performance and continuous improvement.

Parish Morris

Founder & President

Parish served as an Administrative Chief and a Military Recruiter in the United States Marine Corps. He retired after serving twenty faithful and honorable years in the United States Marine Corps. As a civilian, Parish quickly realized that his military skills had prepared him to become a Veteran Entrepreneur. Parish managed to use his leadership skills, professional training, education, and the experiences he had gained from traveling around the world to open a mobile document destruction business in Murrietta, California.

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