Email

admin@documentsecuritysolutions.net

Parish Morris

Founder & President

Understanding GDPR and Its Role in Document Destruction

A secure document shredder surrounded by locked filing cabinets and a computer displaying the GDPR logo

The General Data Protection Regulation (GDPR) is crucial for protecting personal data and ensuring accountability in document destruction. By focusing on data privacy, confidentiality, and transparency, we help maintain integrity when disposing of sensitive information.

Key Principles of GDPR

The GDPR sets out several core principles essential for handling personal data.

These principles guide us in securely handling and destroying data when it’s no longer needed. With these practices, we maintain trust with individuals whose data we manage.

Data Protection and Privacy

Data protection and privacy are the heart of GDPR compliance. Organizations must ensure that data is handled with care through every part of its life cycle. Data must be securely destroyed once its purpose is fulfilled, aligning with the right to be forgotten.

This involves shredding physical documents and securely erasing digital data. By prioritizing privacy, we respect individuals’ rights and enhance our efforts in securing personal information. Continual audits and assessments are vital in keeping our data protection measures effective and robust.

Secure Document Destruction Practices Under GDPR

Under GDPR, secure document destruction is crucial to protecting personal data. It’s important to use effective methods to ensure that data cannot be recovered. We will explore secure destruction methods and how to comply with GDPR requirements.

Methods of Document Destruction

There are several ways to destroy documents securely.

GDPR Compliance in Destruction Processes

GDPR mandates that we handle personal data with care, even at the destruction phase. Proper destruction prevents data breaches and protects confidential data. We must have clear policies in place for how and when data should be destroyed. Regular audits and documented procedures ensure compliance. By following these guidelines, we can demonstrate respect for individuals’ privacy rights.

It’s essential to verify that the destruction methods are effective. We should use certified destruction services where available and maintain records of destruction activities. These practices help ensure that data is handled according to GDPR standards, protecting both our organization and our clients.

Implementing a Compliant Destruction Strategy

To destroy documents securely and comply with GDPR, it’s essential to establish a robust strategy. Our focus here is on crafting an information security policy and understanding the data protection officer’s vital role.

Developing an Information Security Policy

Crafting a strong information security policy is key to compliance and secure document destruction. We begin by identifying all sources of data that require protection. This includes printed materials and any data stored on mobile devices.

Our policy should address data quality and define access control measures to prevent unauthorized access.

It’s essential to include shredding services and document destruction services in the policy. These services help maintain the integrity and availability of data. Incorporating guidelines for pseudonymisation can further ensure data security.

Regular audits and assessments should be part of our strategy. This ensures ongoing compliance with data governance requirements and helps us stay updated with UK GDPR and GDPR compliance standards. If a breach occurs, our policy outlines steps for business continuity and disaster recovery.

The Role of a Data Protection Officer in Document Destruction

A Data Protection Officer (DPO) is crucial in overseeing secure document destruction and ensuring GDPR compliance. The DPO’s responsibilities include monitoring data processing activities and ensuring the destruction policy aligns with legal standards.

Our DPO acts as a bridge between us and regulatory authorities to help minimize any risk of administrative fines. They guide us in implementing access controls to safeguard documents from unauthorized access. The DPO must also focus on maintaining data integrity through proper disposal methods. They supervise the use of shredding services to prevent identity theft.

By ensuring data subjects’ rights are respected, the DPO plays a pivotal role in upholding our organization’s commitment to secure document destruction.

Brian Huff

Operations Logistics Division

Brian works in the Operations Logistics Division but is also a secondary contact for Services. He is the primary contact for Total Recall, handheld scanners, and barcoding questions or concerns. Brian also manages daily work orders to maintain operations with our Site Operations Coordinators nationwide. Brian is retired from the United States Air Force with 21 years of service. His time in service was spent mainly managing aircraft maintenance and personnel. He has a meticulous eye for quality and is an experienced supervisor and manager. The knowledge and experience gained from his service has ensured an easy transition into the Document Security Solutions team. I plan to grow within Document Security Solutions and master my craft. I am also looking to further my education in both my professional and personal life.

Andrew Mills

TRAINING & COMPLIANCE MANAGER

Andrew is Document Security Solutions Training and Compliance Specialist. Andrew onboards and trains all new employees to the standards of DSS. If required, he submits for a background check for each particular location. He organizes and plans individual and company training to ensure that all is current on all required training and policies for DSS. He meets quarterly with all Contracting Officer Representative (COR) and Privacy Officers at each location to assist in inspections requirements and Finally, Andrew has honorably served in the U. S. Navy as a Radio Teletype Morse Code Operator and currently Serves in the U.S. Army as the Senior Intelligence Analyst for EUCOM JAC HQ as the Training and Operations Non Commissioned Officer In Charge (NCOIC) since May of 2022. Andrew has also served as the Lead Intel All Source Training NCOIC of the Army Reserve Intelligence Service Center at Fort Gillem, Ga. Andrew has a total of 32 years of service.

Randy McGinnis

CONTRACTING MANAGER

Randy has 20 years of experience in the United States Air Force working as a Contracting Officer, Fiscal Budget Planner, Communication Technician, as-well-as leading diverse teams that has provided him with priceless experience in Federal Procurement Strategies that make him an indispensable member of the DSS team.Randy is Document Security Solutions Contract Specialist. Randy develops strategic plans to secure future Government contracts, establishes relationships with Government agencies, and markets our capabilities. Additionally, Randy assists the Capture Team as they source Government contracting opportunities daily establishing contract submission, awards, sources sought, and manage administration to existing contracts.

Lisa Ochoa

Executive Assistant

Lisa provides executive-level support to the Founder and the Chief Operating Officer. She provides additional support to team members to ensure that company goals and objectives are accomplished and that operations run efficiently. Lisa brings 18 years of office experience that is utilized daily by planning and orchestrating work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Latrice Franklin

Business Development Specialist

Latrice Franklin identifies new business opportunities and clients for Document Security Solutions, while developing long term relationships. She uses her craft to develop marketing and sales strategies to help grow the company’s business. Latrice is responsible for coordinating strategies with operations, marketing, and executives to propose new business ideas that can improve revenue margins.

Serene Obak

Invoice Billing Clerk

Serene is part of DSS’ Quality Assurance Team. Serene understands the work others in her division do and how it impacts her own, therefore collaborating to achieve business’ quality standards, she recognized it’s a key quality of team effort.

Serene communicates with our Vendors and Subcontractors requesting Invoices, Service Tickets, and Certificates of Destruction be submitted weekly, her process is to review for accuracy, which in turn ensures we all receive prompt payment.

Nicole Rogers

Service Manager

Nicole handles logistical coordination of all company contracts. Nicole’s prior military experience as an intelligence Analyst brings all the skill set needed to successfully maintain numerous government and local contract organizing personnel, schedules, and material.

Norris "Chuck" Thurmond

Operations Team Member

Chuck served as an Operations Specialist in the United States Navy. He developed a passion for managing, training, planning, and organizing from conducting domestic and global operations for 24 years on active duty. While transitioning to the civilian world as a member of Document Security Solutions operation team, Chuck utilizes the skills and experience gained to oversee the day-to-day scheduling of services and the movement of personnel and material for a rapidly growing company.

Robert “Bobby” Warden

Regional Site Operations Coordinator & Compliance Associate

Bobby is the first Regional Site Operation Coordinator for Document Security Solutions. He oversees the day-to-day operations of the Eastern region. His scope of work includes all things training and compliance working hand in hand with Christal in doing so. Bobby served as an Electronics Technician in the U.S. Navy. He cultivated his leadership and organizational skills by leading thousands of Sailors during his 24 years of active-duty service.

Christal Miller

Training & Compliance Manager

Christal is the Training and Compliance Manager with employees and contractors. The work encompasses handling employee training, badging, and background checks. The goal is to ensure that Document Security Solutions has the most knowledgeable, diligent, and prepared staff possible. Christal’s 22 years in the United States Navy of training and leading hundreds of sailors, is the source of her acquired knowledge and skill to work everyday with the DSS team.

Jack Mussett

Scanning Technician

Jack oversees the scanning department. He applies the best practices to the scanning production process and leverages his skills to help Document Security Solutions expand its service offerings. He brings more than twenty years of corporate experience in the application of document management systems, hybrid systems, and end-user training for the paperless world.

Alisha Carey

Contract Administrator

Alisha is Document Security Solutions inside Contract Manager. Alisha received her contract Management certification at the University of California Irvine. She is responsible for all contract submissions, awards, modifications, and contract closeouts. Additionally, she assists in the development of DSS’s procurement strategy plan for both SDVOSB set aside and GSA procurement. Since joining DSS Alisha has helped the company win 23 awards in just under 2.5 years.

Darryn DiSanto

Capture Manager

Darryn creates strategic plans to secure future government contracts. Darryn builds relationships with government agencies and markets our capabilities. Darryn also leads the Capture Team as they source government contracting opportunities daily. Darryn has 20 years of experience in the United States Air Force working in government acquisition, finance, budget, and accounting as well as leading diverse teams has provided him with keen insights and experience that make him an indispensable member of the DSS team.

Donna-Marie Morris

Chief Operating Officer

Donnamarie Morris Chief Operating Officer (COO) Design and implement business strategies, plans, and procedures, set comprehensive goals for performance and growth, and Establish policies that promote company culture and vision. Oversees our outsourced Human Resources and the daily operations of the company and the work of executives!
Donnamarie Morris oversees Compliance, and Training develops compliance processes and procedures and reviews implemented training, reviews company policies, and advises on possible risks.
Donnamarie’, goal as the Chief Operating Officer (COO) is to manage all aspects of the organization’s plans and to cultivate a culture of performance and continuous improvement.

Parish Morris

Founder & President

Parish served as an Administrative Chief and a Military Recruiter in the United States Marine Corps. He retired after serving twenty faithful and honorable years in the United States Marine Corps. As a civilian, Parish quickly realized that his military skills had prepared him to become a Veteran Entrepreneur. Parish managed to use his leadership skills, professional training, education, and the experiences he had gained from traveling around the world to open a mobile document destruction business in Murrietta, California.

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