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admin@documentsecuritysolutions.net

Parish Morris

Founder & President

Understanding Document Shredding Services

A secure document shredding truck parked outside an office building, with a line of employees dropping off boxes of paper for destruction

We must carefully consider document shredding services to protect sensitive information and ensure privacy. Proper document destruction helps prevent identity theft and boosts data protection.

The Importance of Document Destruction

Protecting sensitive information is crucial in our digital age. Document shredding prevents unauthorized access to private data. When we shred documents, we reduce the risk of identity theft and secure our information.

Many organizations handle large amounts of sensitive data. Shredding documents ensures compliance with information security regulations and safeguards against potential breaches.

Businesses protect their reputation by maintaining document security and fostering trust with clients. Regular shredding helps minimize data protection risks.

Types of Shredding Services

We can choose between on-site and off-site shredding services. On-site shredding involves a mobile unit coming to our location, allowing us to watch the document destruction process. This assures us that all sensitive information is destroyed on the spot.

Off-site shredding collects documents for transportation to a shredding facility. Although it requires more trust in the service provider, it can be more affordable. We should carefully vet providers to ensure our documents remain secure from collection to destruction.

NAID AAA Certification Explained

The NAID AAA Certification is a vital standard for document shredding services, ensuring service providers meet strict data protection requirements. This certification verifies compliance with industry best practices, maintaining high levels of document security.

By choosing a NAID AAA Certified provider, we gain peace of mind knowing they follow established protocols for information security and privacy.

Certified companies undergo regular audits to confirm adherence to these standards. This helps us feel confident that our sensitive information is safeguarded.

Evaluating Service Options

When considering document shredding, it’s essential to review our specific needs. We must weigh the advantages of on-site versus off-site shredding. These choices impact how securely and efficiently our documents are handled. Regular scheduling is also key, ensuring that the volume of documents we handle is managed effectively.

Determining Shredding Needs

First, let’s consider what kind of shredding we require. Sensitive documents demand secure handling to protect privacy and data. Identifying the volume of documents helps us choose the right service. Shredding needs vary across businesses and individuals.

Some may need only occasional shredding, while others benefit from a recurring shred service. We must assess what types of documents are involved and their sensitivity level. This understanding aligns our needs with the right shredding services.

On-Site vs. Off-Site Shredding

Choosing between on-site and off-site shredding affects security and convenience. On-site shredding happens at our location. This option provides immediate destruction of documents, ensuring sensitive documents aren’t transported.

Off-site shredding, on the other hand, occurs at the service provider’s facility. Although this might involve transport risks, it’s often more cost-effective for large volumes. Consider how secure we need the process to be and balance it with budget constraints to select the best service option.

Scheduled Service and Volume of Documents

Regularly scheduled shredding can streamline our document disposal process. Setting up a schedule based on document volume ensures we stay organized and compliant with any privacy regulations.

High-volume shredding might need frequent services, while lower volumes could make do with monthly or quarterly visits. Customizable scheduling helps accommodate our specific needs. This balance of frequency and volume ensures efficient management of shredding needs, particularly when dealing with sensitive documents.

Optimizing Security and Compliance

When it comes to document shredding, maintaining security and compliance is crucial. We need to focus on protecting data, complying with laws, and creating robust policies to manage document handling. Each step aims to prevent data breaches and ensure confidentiality.

Best Practices for Data Security

To secure our data, we need to adopt efficient shredding practices. Professional shredding services are essential as they ensure documents are completely destroyed. It’s important to implement access controls so that only authorized personnel handle sensitive documents.

Use a shredding schedule to regularly dispose of outdated files. Regular audits can help us identify potential weaknesses in our process. By training employees to recognize security risks, we can further protect sensitive information from falling into the wrong hands.

Compliance with Data Protection Laws

Adhering to data protection laws is non-negotiable in any organization. Understanding these laws helps us avoid legal penalties. Regulations can vary significantly depending on the region, so keeping up-to-date with changes is important.

We must ensure our shredding practices align with these laws by using verified and compliant shredding companies. Prioritize maintaining detailed records of shredding activities for accountability. Documentation of this compliance helps build trust with clients and stakeholders.

Developing a Document Retention Policy

A well-structured document retention policy aids in organizing and protecting important records. First, classify documents according to sensitivity and retention period. This ensures that critical documents are retained for required timeframes while ensuring timely shredding of expired documents.

Communicate clearly with employees about the policy and provide guidelines on what documents to shred and what to retain. Regular reviews of our retention policy allow us to adapt to any necessary changes, keeping our process efficient.

Brian Huff

Operations Logistics Division

Brian works in the Operations Logistics Division but is also a secondary contact for Services. He is the primary contact for Total Recall, handheld scanners, and barcoding questions or concerns. Brian also manages daily work orders to maintain operations with our Site Operations Coordinators nationwide. Brian is retired from the United States Air Force with 21 years of service. His time in service was spent mainly managing aircraft maintenance and personnel. He has a meticulous eye for quality and is an experienced supervisor and manager. The knowledge and experience gained from his service has ensured an easy transition into the Document Security Solutions team. I plan to grow within Document Security Solutions and master my craft. I am also looking to further my education in both my professional and personal life.

Andrew Mills

TRAINING & COMPLIANCE MANAGER

Andrew is Document Security Solutions Training and Compliance Specialist. Andrew onboards and trains all new employees to the standards of DSS. If required, he submits for a background check for each particular location. He organizes and plans individual and company training to ensure that all is current on all required training and policies for DSS. He meets quarterly with all Contracting Officer Representative (COR) and Privacy Officers at each location to assist in inspections requirements and Finally, Andrew has honorably served in the U. S. Navy as a Radio Teletype Morse Code Operator and currently Serves in the U.S. Army as the Senior Intelligence Analyst for EUCOM JAC HQ as the Training and Operations Non Commissioned Officer In Charge (NCOIC) since May of 2022. Andrew has also served as the Lead Intel All Source Training NCOIC of the Army Reserve Intelligence Service Center at Fort Gillem, Ga. Andrew has a total of 32 years of service.

Randy McGinnis

CONTRACTING MANAGER

Randy has 20 years of experience in the United States Air Force working as a Contracting Officer, Fiscal Budget Planner, Communication Technician, as-well-as leading diverse teams that has provided him with priceless experience in Federal Procurement Strategies that make him an indispensable member of the DSS team.Randy is Document Security Solutions Contract Specialist. Randy develops strategic plans to secure future Government contracts, establishes relationships with Government agencies, and markets our capabilities. Additionally, Randy assists the Capture Team as they source Government contracting opportunities daily establishing contract submission, awards, sources sought, and manage administration to existing contracts.

Lisa Ochoa

Executive Assistant

Lisa provides executive-level support to the Founder and the Chief Operating Officer. She provides additional support to team members to ensure that company goals and objectives are accomplished and that operations run efficiently. Lisa brings 18 years of office experience that is utilized daily by planning and orchestrating work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Latrice Franklin

Business Development Specialist

Latrice Franklin identifies new business opportunities and clients for Document Security Solutions, while developing long term relationships. She uses her craft to develop marketing and sales strategies to help grow the company’s business. Latrice is responsible for coordinating strategies with operations, marketing, and executives to propose new business ideas that can improve revenue margins.

Serene Obak

Invoice Billing Clerk

Serene is part of DSS’ Quality Assurance Team. Serene understands the work others in her division do and how it impacts her own, therefore collaborating to achieve business’ quality standards, she recognized it’s a key quality of team effort.

Serene communicates with our Vendors and Subcontractors requesting Invoices, Service Tickets, and Certificates of Destruction be submitted weekly, her process is to review for accuracy, which in turn ensures we all receive prompt payment.

Nicole Rogers

Service Manager

Nicole handles logistical coordination of all company contracts. Nicole’s prior military experience as an intelligence Analyst brings all the skill set needed to successfully maintain numerous government and local contract organizing personnel, schedules, and material.

Norris "Chuck" Thurmond

Operations Team Member

Chuck served as an Operations Specialist in the United States Navy. He developed a passion for managing, training, planning, and organizing from conducting domestic and global operations for 24 years on active duty. While transitioning to the civilian world as a member of Document Security Solutions operation team, Chuck utilizes the skills and experience gained to oversee the day-to-day scheduling of services and the movement of personnel and material for a rapidly growing company.

Robert “Bobby” Warden

Regional Site Operations Coordinator & Compliance Associate

Bobby is the first Regional Site Operation Coordinator for Document Security Solutions. He oversees the day-to-day operations of the Eastern region. His scope of work includes all things training and compliance working hand in hand with Christal in doing so. Bobby served as an Electronics Technician in the U.S. Navy. He cultivated his leadership and organizational skills by leading thousands of Sailors during his 24 years of active-duty service.

Christal Miller

Training & Compliance Manager

Christal is the Training and Compliance Manager with employees and contractors. The work encompasses handling employee training, badging, and background checks. The goal is to ensure that Document Security Solutions has the most knowledgeable, diligent, and prepared staff possible. Christal’s 22 years in the United States Navy of training and leading hundreds of sailors, is the source of her acquired knowledge and skill to work everyday with the DSS team.

Jack Mussett

Scanning Technician

Jack oversees the scanning department. He applies the best practices to the scanning production process and leverages his skills to help Document Security Solutions expand its service offerings. He brings more than twenty years of corporate experience in the application of document management systems, hybrid systems, and end-user training for the paperless world.

Alisha Carey

Contract Administrator

Alisha is Document Security Solutions inside Contract Manager. Alisha received her contract Management certification at the University of California Irvine. She is responsible for all contract submissions, awards, modifications, and contract closeouts. Additionally, she assists in the development of DSS’s procurement strategy plan for both SDVOSB set aside and GSA procurement. Since joining DSS Alisha has helped the company win 23 awards in just under 2.5 years.

Darryn DiSanto

Capture Manager

Darryn creates strategic plans to secure future government contracts. Darryn builds relationships with government agencies and markets our capabilities. Darryn also leads the Capture Team as they source government contracting opportunities daily. Darryn has 20 years of experience in the United States Air Force working in government acquisition, finance, budget, and accounting as well as leading diverse teams has provided him with keen insights and experience that make him an indispensable member of the DSS team.

Donna-Marie Morris

Chief Operating Officer

Donnamarie Morris Chief Operating Officer (COO) Design and implement business strategies, plans, and procedures, set comprehensive goals for performance and growth, and Establish policies that promote company culture and vision. Oversees our outsourced Human Resources and the daily operations of the company and the work of executives!
Donnamarie Morris oversees Compliance, and Training develops compliance processes and procedures and reviews implemented training, reviews company policies, and advises on possible risks.
Donnamarie’, goal as the Chief Operating Officer (COO) is to manage all aspects of the organization’s plans and to cultivate a culture of performance and continuous improvement.

Parish Morris

Founder & President

Parish served as an Administrative Chief and a Military Recruiter in the United States Marine Corps. He retired after serving twenty faithful and honorable years in the United States Marine Corps. As a civilian, Parish quickly realized that his military skills had prepared him to become a Veteran Entrepreneur. Parish managed to use his leadership skills, professional training, education, and the experiences he had gained from traveling around the world to open a mobile document destruction business in Murrietta, California.

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