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admin@documentsecuritysolutions.net

Parish Morris

Founder & President

Understanding Georgia’s Legal Framework for Document Disposal

A stack of legal documents being shredded in a secure facility

In Georgia, businesses must follow specific laws for document disposal. Ensuring proper records management through understanding local laws helps in maintaining compliance and protecting sensitive information.

Georgia Law and Document Destruction

Georgia law requires that businesses handle document destruction responsibly. This includes shredding or incinerating documents to safeguard information. Failure to comply can lead to penalties. Compliance is essential for protecting against identity theft and data breaches.

It is our responsibility to ensure that our company’s records are disposed of according to these legal standards. We need to implement proper disposal methods and maintain awareness of any changes in local laws. Understanding these regulations helps us avoid legal consequences.

Classification of Business Records

Business records must be classified correctly to determine proper disposal methods. Records can include financial documents, employee information, and client data. Each type of record may have different guidelines for retention and destruction. For instance, tax documents might need to be kept for a set number of years before destruction.

Recognizing and categorizing records helps us follow both state and federal regulations effectively. Regular audits of our records management process ensure that we’re compliant with Georgia’s requirements. By properly classifying records, we can ensure efficient and secure disposal.

Executing Compliant Document Disposal Practices

In Georgia, disposing of documents properly is necessary to protect both business and personal information. It’s important to know secure methods for document destruction and how to manage the disposal of business records effectively.

Methods for Secure Document Destruction

Choosing secure destruction methods is crucial for protecting sensitive data. Shredding is one of the most effective ways to ensure documents are irretrievable. We can use cross-cut shredders to enhance security, making documents difficult to reconstruct. Some businesses opt for professional shredding services, which handle large volumes and ensure compliance with privacy laws. We must verify that these services provide a certificate of destruction, confirming documents are disposed of correctly.

Another method is pulping, where paper is turned to pulp, effectively destroying the documents. It’s important for us to choose a method that aligns with our business needs and legal obligations.

Managing Disposal of Business Records

Proper record disposal involves understanding document retention policies. We need to keep documents for a specific time before disposal, based on legal and business requirements. Different types of records may have varying retention periods.

Creating a disposal schedule can help us systematically handle records ready for destruction. We should ensure that personal information is handled with extra care, using secure disposal methods to prevent data breaches.

Ensuring compliance includes training employees on disposal practices and documenting the disposal process. This not only helps in audits but also protects us from potential legal issues related to improper disposal.

Protecting Sensitive Data During Disposal

A stack of documents being shredded by a powerful industrial shredder, with shredded paper flying out of the machine

When discarding documents, we must ensure that sensitive data is securely handled to prevent identity theft and unauthorized access. This involves careful management of personal and business information to keep it safe during disposal.

Handling Personal Identification Information

We need to pay extra attention to personal identification information. This includes details like social security numbers, passport numbers, and driver’s license numbers. Special care is needed for documents containing date of birth and personal identification card numbers. Personal information can sometimes even include fingerprints. To protect this data, documents should be shredded or otherwise destroyed so that the information cannot be read or reconstructed.

For digital files, simply deleting is not enough. We must use software designed to permanently erase data. It’s important to ensure all records of personal data, such as tax returns and medical information, are securely disposed of following these guidelines.

Securing Confidential Business Information

Business documents with confidential information, like covered documents and disability information, need secure disposal as well. Company secrets and client data often contain sensitive material. Use a secure method of shredding for any papers containing this type of information.

Digital files need to be permanently erased from all devices and storage. It is essential to maintain a routine schedule for destroying outdated documents. Ensuring that our disposal methods are compliant with regulations helps maintain trust and protects against data breaches.

Brian Huff

Operations Logistics Division

Brian works in the Operations Logistics Division but is also a secondary contact for Services. He is the primary contact for Total Recall, handheld scanners, and barcoding questions or concerns. Brian also manages daily work orders to maintain operations with our Site Operations Coordinators nationwide. Brian is retired from the United States Air Force with 21 years of service. His time in service was spent mainly managing aircraft maintenance and personnel. He has a meticulous eye for quality and is an experienced supervisor and manager. The knowledge and experience gained from his service has ensured an easy transition into the Document Security Solutions team. I plan to grow within Document Security Solutions and master my craft. I am also looking to further my education in both my professional and personal life.

Andrew Mills

TRAINING & COMPLIANCE MANAGER

Andrew is Document Security Solutions Training and Compliance Specialist. Andrew onboards and trains all new employees to the standards of DSS. If required, he submits for a background check for each particular location. He organizes and plans individual and company training to ensure that all is current on all required training and policies for DSS. He meets quarterly with all Contracting Officer Representative (COR) and Privacy Officers at each location to assist in inspections requirements and Finally, Andrew has honorably served in the U. S. Navy as a Radio Teletype Morse Code Operator and currently Serves in the U.S. Army as the Senior Intelligence Analyst for EUCOM JAC HQ as the Training and Operations Non Commissioned Officer In Charge (NCOIC) since May of 2022. Andrew has also served as the Lead Intel All Source Training NCOIC of the Army Reserve Intelligence Service Center at Fort Gillem, Ga. Andrew has a total of 32 years of service.

Randy McGinnis

CONTRACTING MANAGER

Randy has 20 years of experience in the United States Air Force working as a Contracting Officer, Fiscal Budget Planner, Communication Technician, as-well-as leading diverse teams that has provided him with priceless experience in Federal Procurement Strategies that make him an indispensable member of the DSS team.Randy is Document Security Solutions Contract Specialist. Randy develops strategic plans to secure future Government contracts, establishes relationships with Government agencies, and markets our capabilities. Additionally, Randy assists the Capture Team as they source Government contracting opportunities daily establishing contract submission, awards, sources sought, and manage administration to existing contracts.

Lisa Ochoa

Executive Assistant

Lisa provides executive-level support to the Founder and the Chief Operating Officer. She provides additional support to team members to ensure that company goals and objectives are accomplished and that operations run efficiently. Lisa brings 18 years of office experience that is utilized daily by planning and orchestrating work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Latrice Franklin

Business Development Specialist

Latrice Franklin identifies new business opportunities and clients for Document Security Solutions, while developing long term relationships. She uses her craft to develop marketing and sales strategies to help grow the company’s business. Latrice is responsible for coordinating strategies with operations, marketing, and executives to propose new business ideas that can improve revenue margins.

Serene Obak

Invoice Billing Clerk

Serene is part of DSS’ Quality Assurance Team. Serene understands the work others in her division do and how it impacts her own, therefore collaborating to achieve business’ quality standards, she recognized it’s a key quality of team effort.

Serene communicates with our Vendors and Subcontractors requesting Invoices, Service Tickets, and Certificates of Destruction be submitted weekly, her process is to review for accuracy, which in turn ensures we all receive prompt payment.

Nicole Rogers

Service Manager

Nicole handles logistical coordination of all company contracts. Nicole’s prior military experience as an intelligence Analyst brings all the skill set needed to successfully maintain numerous government and local contract organizing personnel, schedules, and material.

Norris "Chuck" Thurmond

Operations Team Member

Chuck served as an Operations Specialist in the United States Navy. He developed a passion for managing, training, planning, and organizing from conducting domestic and global operations for 24 years on active duty. While transitioning to the civilian world as a member of Document Security Solutions operation team, Chuck utilizes the skills and experience gained to oversee the day-to-day scheduling of services and the movement of personnel and material for a rapidly growing company.

Robert “Bobby” Warden

Regional Site Operations Coordinator & Compliance Associate

Bobby is the first Regional Site Operation Coordinator for Document Security Solutions. He oversees the day-to-day operations of the Eastern region. His scope of work includes all things training and compliance working hand in hand with Christal in doing so. Bobby served as an Electronics Technician in the U.S. Navy. He cultivated his leadership and organizational skills by leading thousands of Sailors during his 24 years of active-duty service.

Christal Miller

Training & Compliance Manager

Christal is the Training and Compliance Manager with employees and contractors. The work encompasses handling employee training, badging, and background checks. The goal is to ensure that Document Security Solutions has the most knowledgeable, diligent, and prepared staff possible. Christal’s 22 years in the United States Navy of training and leading hundreds of sailors, is the source of her acquired knowledge and skill to work everyday with the DSS team.

Jack Mussett

Scanning Technician

Jack oversees the scanning department. He applies the best practices to the scanning production process and leverages his skills to help Document Security Solutions expand its service offerings. He brings more than twenty years of corporate experience in the application of document management systems, hybrid systems, and end-user training for the paperless world.

Alisha Carey

Contract Administrator

Alisha is Document Security Solutions inside Contract Manager. Alisha received her contract Management certification at the University of California Irvine. She is responsible for all contract submissions, awards, modifications, and contract closeouts. Additionally, she assists in the development of DSS’s procurement strategy plan for both SDVOSB set aside and GSA procurement. Since joining DSS Alisha has helped the company win 23 awards in just under 2.5 years.

Darryn DiSanto

Capture Manager

Darryn creates strategic plans to secure future government contracts. Darryn builds relationships with government agencies and markets our capabilities. Darryn also leads the Capture Team as they source government contracting opportunities daily. Darryn has 20 years of experience in the United States Air Force working in government acquisition, finance, budget, and accounting as well as leading diverse teams has provided him with keen insights and experience that make him an indispensable member of the DSS team.

Donna-Marie Morris

Chief Operating Officer

Donnamarie Morris Chief Operating Officer (COO) Design and implement business strategies, plans, and procedures, set comprehensive goals for performance and growth, and Establish policies that promote company culture and vision. Oversees our outsourced Human Resources and the daily operations of the company and the work of executives!
Donnamarie Morris oversees Compliance, and Training develops compliance processes and procedures and reviews implemented training, reviews company policies, and advises on possible risks.
Donnamarie’, goal as the Chief Operating Officer (COO) is to manage all aspects of the organization’s plans and to cultivate a culture of performance and continuous improvement.

Parish Morris

Founder & President

Parish served as an Administrative Chief and a Military Recruiter in the United States Marine Corps. He retired after serving twenty faithful and honorable years in the United States Marine Corps. As a civilian, Parish quickly realized that his military skills had prepared him to become a Veteran Entrepreneur. Parish managed to use his leadership skills, professional training, education, and the experiences he had gained from traveling around the world to open a mobile document destruction business in Murrietta, California.

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