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admin@documentsecuritysolutions.net

Parish Morris

Founder & President

Overview of Shredding Services

In our exploration of shredding services, we’ll discuss the definitions of on-site and off-site shredding. We’ll compare their processes and help determine when these services might be needed. Protecting sensitive information is crucial, and choosing the right method matters.

On-Site and Off-Site Shredding

On-site shredding involves a mobile shredding truck coming directly to our location. The shredding is done right there, giving us the chance to witness everything. This method ensures immediate destruction of sensitive documents.

Off-site shredding means we send our documents to a secure facility where they are shredded later. It’s efficient for handling large quantities of paper and often offers lower costs due to the scale of operations.

Both methods aim to keep our information safe, but they do so in different settings and timelines.

Off-Site Shredding vs. On-Site Paper Shredding

On-site shredding allows us to see the shredding process happen right before our eyes. The mobile truck arrives, and documents are shredded on the spot. This is great for ensuring immediate security.

In contrast, off-site shredding involves securely transporting our documents to a shredding facility. Once there, a larger volume can be processed. While we may not witness the destruction, the shredding is usually recorded for security confirmation, making it a trusted option, especially if cost and volume are considerations.

Determining the Need for Shredding Services

When deciding whether we need shredding services, we must consider the volume of paper and sensitivity of the information.

On-site shredding might be best if we need immediate document destruction. For large quantities, off-site shredding could be more economical. It’s also important to think about convenience, cost, and whether seeing the shredding occur firsthand alleviates any security concerns. With these factors in mind, choosing the appropriate method becomes clearer.

Compliance and Certification

A secure document shredding truck parked next to a stack of paper boxes, with a person comparing compliance and certification documents

In the shredding business, compliance and certification are essential for trust and reliability. We need to ensure that shredding processes meet legal standards and offer proof of destruction.

Certificates of Destruction and Compliance Standards

A certificate of destruction is vital in the shredding process. It confirms that the documents have been shredded securely and are no longer accessible. This certificate aids in proving compliance with laws such as HIPAA, FACTA, and GLBA, which set standards for handling sensitive information.

Compliance standards ensure that businesses meet specific protocols during destruction. This includes verifiable destruction methods and maintaining a secure chain of custody from pickup to shredding. By following these standards, we can assure our clients that their information is handled with the utmost care.

AAA Certified Shredding Companies

Being NAID AAA certified is a mark of excellence for shredding companies. This certification sets rigorous standards for secure shredding processes, employee training, and operational security. We ensure our shredding services are up to par with industry benchmarks. We undergo routine audits to maintain certification, reinforcing our commitment to providing secure services. By choosing an AAA certified company, clients can trust in our ability to safeguard their confidential information.

Legal Regulations Affecting Shredding

Various laws affect how we handle sensitive documents. HIPAA requires strict privacy measures for health records, while FACTA and GLBA apply to financial information and consumer data. We must stay updated on these regulations to provide compliant shredding services. We prioritize legal compliance to protect our clients from potential fines and legal issues. This means adhering to all relevant disposal laws and ensuring our procedures are in line with regulatory demands. Compliance is not just a legal obligation but a crucial component of our service offering.

Considerations for Service Selection

A secure document shredding truck parked next to a company building, with workers loading bins of paper into the shredder

When deciding on either off-site or on-site shredding, there are several important factors we should consider. These include convenience, cost, and the impact on the environment, all of which influence how well each service fits our needs.

Assessing Convenience and Flexibility

Convenience plays a big role in choosing a shredding service. On-site shredding offers the ease of having our documents destroyed right at our location, giving us peace of mind. This is particularly useful for regular and scheduled service needs. For off-site shredding, we can choose a one-time shredding option, which might be more suited for less frequent needs.

Flexibility comes into play with scheduling. We need to check if the service offers flexible slots to accommodate our preferred time. We should also consider the pickup services provided by off-site shredding. This can save us time, but we need to ensure secure handling during transport.

Understanding the Total Cost of Shredding Services

Cost is often the deciding factor. On-site shredding may have a higher upfront fee due to equipment and manpower needed. We should be aware of any surcharges for additional services, like after-hours shredding. Off-site shredding might offer more competitive pricing.

It’s important to calculate any hidden fees such as transportation charges or additional security measures for transporting confidential information. Comparing bundled packages versus à la carte services can also provide insight into cost-effectiveness, helping us align shredding expenses with our budget.

Environmental Impact and Recycling

Considering the environmental impact of our shredding choice is crucial. On-site shredding usually provides immediate post-shred recycling, reducing our carbon footprint. We must verify if these services comply with environmental standards.

Off-site shredding often promotes recycling, where shredded paper is processed at large facilities. This method can lead to more efficient recycling processes. Both options depend heavily on the provider’s recycling policies and commitment to sustainability.

Choosing a service that emphasizes recycling can significantly help in managing our ecological responsibilities.

Brian Huff

Operations Logistics Division

Brian works in the Operations Logistics Division but is also a secondary contact for Services. He is the primary contact for Total Recall, handheld scanners, and barcoding questions or concerns. Brian also manages daily work orders to maintain operations with our Site Operations Coordinators nationwide. Brian is retired from the United States Air Force with 21 years of service. His time in service was spent mainly managing aircraft maintenance and personnel. He has a meticulous eye for quality and is an experienced supervisor and manager. The knowledge and experience gained from his service has ensured an easy transition into the Document Security Solutions team. I plan to grow within Document Security Solutions and master my craft. I am also looking to further my education in both my professional and personal life.

Andrew Mills

TRAINING & COMPLIANCE MANAGER

Andrew is Document Security Solutions Training and Compliance Specialist. Andrew onboards and trains all new employees to the standards of DSS. If required, he submits for a background check for each particular location. He organizes and plans individual and company training to ensure that all is current on all required training and policies for DSS. He meets quarterly with all Contracting Officer Representative (COR) and Privacy Officers at each location to assist in inspections requirements and Finally, Andrew has honorably served in the U. S. Navy as a Radio Teletype Morse Code Operator and currently Serves in the U.S. Army as the Senior Intelligence Analyst for EUCOM JAC HQ as the Training and Operations Non Commissioned Officer In Charge (NCOIC) since May of 2022. Andrew has also served as the Lead Intel All Source Training NCOIC of the Army Reserve Intelligence Service Center at Fort Gillem, Ga. Andrew has a total of 32 years of service.

Randy McGinnis

CONTRACTING MANAGER

Randy has 20 years of experience in the United States Air Force working as a Contracting Officer, Fiscal Budget Planner, Communication Technician, as-well-as leading diverse teams that has provided him with priceless experience in Federal Procurement Strategies that make him an indispensable member of the DSS team.Randy is Document Security Solutions Contract Specialist. Randy develops strategic plans to secure future Government contracts, establishes relationships with Government agencies, and markets our capabilities. Additionally, Randy assists the Capture Team as they source Government contracting opportunities daily establishing contract submission, awards, sources sought, and manage administration to existing contracts.

Lisa Ochoa

Executive Assistant

Lisa provides executive-level support to the Founder and the Chief Operating Officer. She provides additional support to team members to ensure that company goals and objectives are accomplished and that operations run efficiently. Lisa brings 18 years of office experience that is utilized daily by planning and orchestrating work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Latrice Franklin

Business Development Specialist

Latrice Franklin identifies new business opportunities and clients for Document Security Solutions, while developing long term relationships. She uses her craft to develop marketing and sales strategies to help grow the company’s business. Latrice is responsible for coordinating strategies with operations, marketing, and executives to propose new business ideas that can improve revenue margins.

Serene Obak

Invoice Billing Clerk

Serene is part of DSS’ Quality Assurance Team. Serene understands the work others in her division do and how it impacts her own, therefore collaborating to achieve business’ quality standards, she recognized it’s a key quality of team effort.

Serene communicates with our Vendors and Subcontractors requesting Invoices, Service Tickets, and Certificates of Destruction be submitted weekly, her process is to review for accuracy, which in turn ensures we all receive prompt payment.

Nicole Rogers

Service Manager

Nicole handles logistical coordination of all company contracts. Nicole’s prior military experience as an intelligence Analyst brings all the skill set needed to successfully maintain numerous government and local contract organizing personnel, schedules, and material.

Norris "Chuck" Thurmond

Operations Team Member

Chuck served as an Operations Specialist in the United States Navy. He developed a passion for managing, training, planning, and organizing from conducting domestic and global operations for 24 years on active duty. While transitioning to the civilian world as a member of Document Security Solutions operation team, Chuck utilizes the skills and experience gained to oversee the day-to-day scheduling of services and the movement of personnel and material for a rapidly growing company.

Robert “Bobby” Warden

Regional Site Operations Coordinator & Compliance Associate

Bobby is the first Regional Site Operation Coordinator for Document Security Solutions. He oversees the day-to-day operations of the Eastern region. His scope of work includes all things training and compliance working hand in hand with Christal in doing so. Bobby served as an Electronics Technician in the U.S. Navy. He cultivated his leadership and organizational skills by leading thousands of Sailors during his 24 years of active-duty service.

Christal Miller

Training & Compliance Manager

Christal is the Training and Compliance Manager with employees and contractors. The work encompasses handling employee training, badging, and background checks. The goal is to ensure that Document Security Solutions has the most knowledgeable, diligent, and prepared staff possible. Christal’s 22 years in the United States Navy of training and leading hundreds of sailors, is the source of her acquired knowledge and skill to work everyday with the DSS team.

Jack Mussett

Scanning Technician

Jack oversees the scanning department. He applies the best practices to the scanning production process and leverages his skills to help Document Security Solutions expand its service offerings. He brings more than twenty years of corporate experience in the application of document management systems, hybrid systems, and end-user training for the paperless world.

Alisha Carey

Contract Administrator

Alisha is Document Security Solutions inside Contract Manager. Alisha received her contract Management certification at the University of California Irvine. She is responsible for all contract submissions, awards, modifications, and contract closeouts. Additionally, she assists in the development of DSS’s procurement strategy plan for both SDVOSB set aside and GSA procurement. Since joining DSS Alisha has helped the company win 23 awards in just under 2.5 years.

Darryn DiSanto

Capture Manager

Darryn creates strategic plans to secure future government contracts. Darryn builds relationships with government agencies and markets our capabilities. Darryn also leads the Capture Team as they source government contracting opportunities daily. Darryn has 20 years of experience in the United States Air Force working in government acquisition, finance, budget, and accounting as well as leading diverse teams has provided him with keen insights and experience that make him an indispensable member of the DSS team.

Donna-Marie Morris

Chief Operating Officer

Donnamarie Morris Chief Operating Officer (COO) Design and implement business strategies, plans, and procedures, set comprehensive goals for performance and growth, and Establish policies that promote company culture and vision. Oversees our outsourced Human Resources and the daily operations of the company and the work of executives!
Donnamarie Morris oversees Compliance, and Training develops compliance processes and procedures and reviews implemented training, reviews company policies, and advises on possible risks.
Donnamarie’, goal as the Chief Operating Officer (COO) is to manage all aspects of the organization’s plans and to cultivate a culture of performance and continuous improvement.

Parish Morris

Founder & President

Parish served as an Administrative Chief and a Military Recruiter in the United States Marine Corps. He retired after serving twenty faithful and honorable years in the United States Marine Corps. As a civilian, Parish quickly realized that his military skills had prepared him to become a Veteran Entrepreneur. Parish managed to use his leadership skills, professional training, education, and the experiences he had gained from traveling around the world to open a mobile document destruction business in Murrietta, California.

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