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admin@documentsecuritysolutions.net

Parish Morris

Founder & President

Fundamentals of Document Shredding Services

Document shredding is crucial to protecting confidential information. We explore the methods used by shredding services in Georgia. Each method has its unique features, benefits, and challenges.

Understanding On-Site Shredding

On-site shredding offers a secure way to destroy sensitive documents. A shredding truck visits our location, performing the process right in front of us. This approach ensures immediate destruction and allows us to witness the shredding firsthand.

Security is a key benefit since confidential information never leaves our premises. Additionally, it provides convenience, as we don’t need to transport documents anywhere. This method suits businesses prioritizing control over information handling.

Cost might be higher compared to off-site shredding. However, some find the added peace of mind valuable. It’s also an eco-friendly option, as shredded paper is often recycled on the spot.

Off-Site Shredding Explained

With off-site shredding, documents are collected and taken to a facility for destruction. Our materials are stored securely during transport, ensuring safety. At the facility, industrial-grade shredders handle large volumes quickly. This method offers cost efficiency. It’s particularly useful for bulk shredding needs. Providers usually offer a certificate of destruction, verifying completion.

Though we don’t see the process, trust is placed in professional shredding services. For those not needing immediate shredding, it saves time and effort. There are logistics involved in tracking and ensuring the security of documents, but reliable companies minimize risks. It’s also a space-saving solution for those with limited room for shredding equipment.

Mobile Shredding: A Hybrid Approach

Mobile shredding combines aspects of both on-site and off-site services. A truck arrives with shredding equipment, and documents are shredded there, on-board. This hybrid option balances flexibility and security.

We enjoy the security of on-site shredding and the convenience of off-site services. Mobile shredding can be scheduled when we need it, offering adaptability for different business sizes. It also maintains a high level of confidentiality, with immediate destruction.

Some mobile units can handle substantial quantities of documents, making them ideal for frequent destruction needs. Cost varies based on volume and frequency, but it can be competitive with other methods. This choice suits those who want efficient, secure service without the need for large in-house shredding machines.

Legal and Compliance Aspects in Shredding

Adhering to legal and compliance requirements is crucial in document shredding. Different regulations like HIPAA, FACTA, GLBA, and others ensure confidentiality and security throughout the shredding process. Compliance helps prevent data breaches and provides proof of proper handling through certificates of destruction.

Navigating HIPAA Requirements

In the healthcare industry, HIPAA is key to maintaining patient confidentiality. We are responsible for ensuring that all personal health information (PHI) is securely destroyed. The process involves maintaining a chain of custody to track documents from collection to destruction.

Professional shredding services provide certificates of destruction. These certificates confirm that shredding complies with HIPAA standards. Knowing how important patient data protection is, we partner with firms that understand these obligations. It’s essential for us to ensure that any breach is avoided by following HIPAA guidelines diligently.

FACTA and the Privacy Act of 1974

When dealing with financial documents, FACTA and the Privacy Act of 1974 are critical. These regulations require businesses to properly dispose of consumer information to prevent identity theft. Our focus is on professional shredding practices that comply with these laws.

By using certified shredding services, we ensure legal compliance. A certificate of destruction guarantees that all materials were shredded according to FACTA. The Privacy Act of 1974 further emphasizes the importance of safeguarding personal data, demanding robust disposal methods to protect individuals’ privacy rights.

GLBA and GSA: Adhering to Financial and Government Regulations

GLBA governs the protection of consumers’ financial data. Organizations must follow specific procedures to ensure the confidentiality of sensitive information. We enforce policies that comply with GLBA to safeguard financial data during shredding.

For government documents, GSA rules apply. These standards require secure shredding and proper documentation throughout the process. Using professional shredding services ensures compliance. We obtain certificates of destruction as proof of adherence to these regulations, demonstrating our commitment to data security. Employing these best practices supports both financial and government sectors in meeting strict legal requirements, enhancing data protection.

Choosing Shredding Services in Georgia

A secure shredding truck parked outside an office building, with a worker unloading boxes of documents for on-site shredding

Selecting shredding services in Georgia involves understanding different methods to ensure our confidential information remains secure. Considering local providers and their reputations helps in making an informed choice, keeping in mind the laws and requirements that we need to fulfill.

Determining the Best Service for Confidential Information

When we are managing sensitive information, such as what is covered under the Fair and Accurate Credit Transaction Act, choosing the right shredding service is crucial.

On-site shredding involves mobile shredders coming directly to us. This option provides quick, efficient disposal of our documents without them leaving the premises, giving us peace of mind.

In contrast, off-site shredding is where our papers are securely transported to a central facility. This is often more cost-effective and suits large volumes of paper shredding needs. Deciding between these services depends on our comfort level with offsite handling and the volume of shredding required.

Brian Huff

Operations Logistics Division

Brian works in the Operations Logistics Division but is also a secondary contact for Services. He is the primary contact for Total Recall, handheld scanners, and barcoding questions or concerns. Brian also manages daily work orders to maintain operations with our Site Operations Coordinators nationwide. Brian is retired from the United States Air Force with 21 years of service. His time in service was spent mainly managing aircraft maintenance and personnel. He has a meticulous eye for quality and is an experienced supervisor and manager. The knowledge and experience gained from his service has ensured an easy transition into the Document Security Solutions team. I plan to grow within Document Security Solutions and master my craft. I am also looking to further my education in both my professional and personal life.

Andrew Mills

TRAINING & COMPLIANCE MANAGER

Andrew is Document Security Solutions Training and Compliance Specialist. Andrew onboards and trains all new employees to the standards of DSS. If required, he submits for a background check for each particular location. He organizes and plans individual and company training to ensure that all is current on all required training and policies for DSS. He meets quarterly with all Contracting Officer Representative (COR) and Privacy Officers at each location to assist in inspections requirements and Finally, Andrew has honorably served in the U. S. Navy as a Radio Teletype Morse Code Operator and currently Serves in the U.S. Army as the Senior Intelligence Analyst for EUCOM JAC HQ as the Training and Operations Non Commissioned Officer In Charge (NCOIC) since May of 2022. Andrew has also served as the Lead Intel All Source Training NCOIC of the Army Reserve Intelligence Service Center at Fort Gillem, Ga. Andrew has a total of 32 years of service.

Randy McGinnis

CONTRACTING MANAGER

Randy has 20 years of experience in the United States Air Force working as a Contracting Officer, Fiscal Budget Planner, Communication Technician, as-well-as leading diverse teams that has provided him with priceless experience in Federal Procurement Strategies that make him an indispensable member of the DSS team.Randy is Document Security Solutions Contract Specialist. Randy develops strategic plans to secure future Government contracts, establishes relationships with Government agencies, and markets our capabilities. Additionally, Randy assists the Capture Team as they source Government contracting opportunities daily establishing contract submission, awards, sources sought, and manage administration to existing contracts.

Lisa Ochoa

Executive Assistant

Lisa provides executive-level support to the Founder and the Chief Operating Officer. She provides additional support to team members to ensure that company goals and objectives are accomplished and that operations run efficiently. Lisa brings 18 years of office experience that is utilized daily by planning and orchestrating work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Latrice Franklin

Business Development Specialist

Latrice Franklin identifies new business opportunities and clients for Document Security Solutions, while developing long term relationships. She uses her craft to develop marketing and sales strategies to help grow the company’s business. Latrice is responsible for coordinating strategies with operations, marketing, and executives to propose new business ideas that can improve revenue margins.

Serene Obak

Invoice Billing Clerk

Serene is part of DSS’ Quality Assurance Team. Serene understands the work others in her division do and how it impacts her own, therefore collaborating to achieve business’ quality standards, she recognized it’s a key quality of team effort.

Serene communicates with our Vendors and Subcontractors requesting Invoices, Service Tickets, and Certificates of Destruction be submitted weekly, her process is to review for accuracy, which in turn ensures we all receive prompt payment.

Nicole Rogers

Service Manager

Nicole handles logistical coordination of all company contracts. Nicole’s prior military experience as an intelligence Analyst brings all the skill set needed to successfully maintain numerous government and local contract organizing personnel, schedules, and material.

Norris "Chuck" Thurmond

Operations Team Member

Chuck served as an Operations Specialist in the United States Navy. He developed a passion for managing, training, planning, and organizing from conducting domestic and global operations for 24 years on active duty. While transitioning to the civilian world as a member of Document Security Solutions operation team, Chuck utilizes the skills and experience gained to oversee the day-to-day scheduling of services and the movement of personnel and material for a rapidly growing company.

Robert “Bobby” Warden

Regional Site Operations Coordinator & Compliance Associate

Bobby is the first Regional Site Operation Coordinator for Document Security Solutions. He oversees the day-to-day operations of the Eastern region. His scope of work includes all things training and compliance working hand in hand with Christal in doing so. Bobby served as an Electronics Technician in the U.S. Navy. He cultivated his leadership and organizational skills by leading thousands of Sailors during his 24 years of active-duty service.

Christal Miller

Training & Compliance Manager

Christal is the Training and Compliance Manager with employees and contractors. The work encompasses handling employee training, badging, and background checks. The goal is to ensure that Document Security Solutions has the most knowledgeable, diligent, and prepared staff possible. Christal’s 22 years in the United States Navy of training and leading hundreds of sailors, is the source of her acquired knowledge and skill to work everyday with the DSS team.

Jack Mussett

Scanning Technician

Jack oversees the scanning department. He applies the best practices to the scanning production process and leverages his skills to help Document Security Solutions expand its service offerings. He brings more than twenty years of corporate experience in the application of document management systems, hybrid systems, and end-user training for the paperless world.

Alisha Carey

Contract Administrator

Alisha is Document Security Solutions inside Contract Manager. Alisha received her contract Management certification at the University of California Irvine. She is responsible for all contract submissions, awards, modifications, and contract closeouts. Additionally, she assists in the development of DSS’s procurement strategy plan for both SDVOSB set aside and GSA procurement. Since joining DSS Alisha has helped the company win 23 awards in just under 2.5 years.

Darryn DiSanto

Capture Manager

Darryn creates strategic plans to secure future government contracts. Darryn builds relationships with government agencies and markets our capabilities. Darryn also leads the Capture Team as they source government contracting opportunities daily. Darryn has 20 years of experience in the United States Air Force working in government acquisition, finance, budget, and accounting as well as leading diverse teams has provided him with keen insights and experience that make him an indispensable member of the DSS team.

Donna-Marie Morris

Chief Operating Officer

Donnamarie Morris Chief Operating Officer (COO) Design and implement business strategies, plans, and procedures, set comprehensive goals for performance and growth, and Establish policies that promote company culture and vision. Oversees our outsourced Human Resources and the daily operations of the company and the work of executives!
Donnamarie Morris oversees Compliance, and Training develops compliance processes and procedures and reviews implemented training, reviews company policies, and advises on possible risks.
Donnamarie’, goal as the Chief Operating Officer (COO) is to manage all aspects of the organization’s plans and to cultivate a culture of performance and continuous improvement.

Parish Morris

Founder & President

Parish served as an Administrative Chief and a Military Recruiter in the United States Marine Corps. He retired after serving twenty faithful and honorable years in the United States Marine Corps. As a civilian, Parish quickly realized that his military skills had prepared him to become a Veteran Entrepreneur. Parish managed to use his leadership skills, professional training, education, and the experiences he had gained from traveling around the world to open a mobile document destruction business in Murrietta, California.

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